Aps4 Administration

6 days ago

Canberra, Australia HAYS Full time

12-month contract with a Federal government department as a APS4 Administration & Secretariat Support Officer

**Your new company**

**Your new role**
The Officer will work collaboratively with the management and delivery team, professionally assisting with all aspects of delivery ensuring that they adhere to set expectations, outcomes, timeframes and deliverables.

Some duties include but not limited to:

- Support the Division through corporate coordination including supporting new personnel, small procurements and budget management.
- Organise and coordinate appointments, correspondence and communications in a timely fashion and in light of competing priorities.
- Provide administrative support to senior management.
- Time management support for managers including meeting scheduling, travel and forward planning
- Support senior management workflow by triaging tasks, inbox monitoring and escalating urgent or priority matters
- Prepare correspondence, organising diaries, arranging travel and meetings and manage office systems and records using Microsoft Office, SAP and EDRMS
- Proactively manage the workflow of ministerial correspondence, Questions on Notice, Ministerial Submissions (etc) through PDMS
- Operate with discretion using judgement to manage the flow of high profile and sensitive work and visitors
- Work collaboratively across the division, department, and other agencies to achieve Outcomes
- Manage relationships with a wide range of stakeholders to achieve goals, including but not limited to charities, community groups, state and territory governments, councils and industry.
- Have sound attention to detail and the ability to make evidence-based recommendations using strong analytical, research and problem solving skills.
- Be able to develop written and verbal communication skills, to enable briefing and advice to senior executives and ministers.
- Be adaptive, responsive and flexible to multiple priorities.
- Have an understanding of Government and its processes and be able to demonstrate excellent judgement and understanding of the broader operating landscape

**What you'll need to succeed**
To be successful in this role you must be an Australian Citizen and have relevant experience in Government Department and / or in a similar position.

You must also be able to obtain and maintain a Federal Government Security Clearance (Baseline, NV1 or NV2) as well as be willing to undertake an Employment Suitability Screening (ESC) which is specific to the Department.

**What you'll get in return**

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2732604

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