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Site /timesheet Administrator
2 weeks ago
We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.
This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.
**This is a casual position based on site in Geelong, VIC.**
**About the role**
The Timesheet Administrator works collaboratively with the Project Accounting and Operations teams to support the timely processing of timesheets and payroll on behalf of projects.
The Timesheet Administrator is responsible for collaborating with Group Payroll in ensuring that employee records are correctly established and maintained, and timesheets are processed accurately and on time.
Your are also responsible for checking the accuracy of pay-slips, handling pay queries relating to wages personnel, and ensuring all timesheet/payroll activities are transacted in line with group deadlines.
A balance of keen attention to detail, a sense of urgency, and the ability to handle sensitive information is critical to the role.
**About You**
You will collaborate with the UGL and Client teams, draw on yours and their diverse skills and create an environment where great ideas are heard, and everyone looks out for one another. Ideally you will have:
- Advanced Microsoft Office skills in particular Excel
- Project and / or site experience in a payroll/timesheet role
- Ability to work in an effective team environment and promote positive behaviours
- High level of attention to detail
- Ability to adapt to change and learn new systems and processes
- Demonstrated ability to create and maintain internal and external relationships
- Ability to work autonomously, maintain confidentiality and organise / prioritise demands
- Ability to manage multiple complex tasks simultaneously, set and meet deadlines and follow through within a fast-paced environment
**Key responsibility areas**
- Actively engage with the Operations team to ensure that approved timesheets are complete and submitted in time for processing
- Process timesheets into UGL systems accurately and in a timely manner to meet business deadlines
- Follow up and ensure systems driven timesheet approvals are completed in a timely manner
- Resolve timesheet/pay-run errors as they arise
- Input approved timesheets into Client systems for projects if contractually required
- Work with the Project Accounting team to ensure that timesheet codes are correct and in line with project costing expectations
- Collaborate with Project Accounting team to ensure new/updated rates for projects are correctly submitted to Corporate Payroll for updates
- Collaborate with Corporate Payroll team to ensure changes to employee records are correct in relation to set agreements and employee conditions
- Work with other members of the Timesheet/Payroll team to maintain and manage the team Shared Mailbox for timesheets/payroll submissions & queries
- Attend to other payroll queries and submit payroll support if required
- Assist in payroll reporting and reconciliations when required
**UGL - Big projects. Big careers.**
We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations. This includes end to end engineering and services provider (one of Australia’s biggest inhouse design houses).
We’re the people behind communications, rail, water, oil, gas, and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines.
**Why Unite with the Very Best**
- A competitive salary working in a rewarding, supportive and successful team
- Flexible and blended work environment; make use of leave, flexible working and our 16 weeks paid primary parental leave options.
- Help create your Individual Development Plan and create significant opportunities for your professional development
- A rewarding Wellness Program with AIA Vitality - earn cashback for gym shoes
- We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment.
- You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships.
As part of the recruitment process, there are a number of checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know
