Facilities Administrator

**Introduction**:
**The Opportunity**:
Are you ready to make a real impact and be a part of a dynamic team? The Facilities Team is on the hunt for a dedicated and enthusiastic Facilities Administrator This role is all about providing essential administrative and operational support within the Diocesan Property Services team and managing reactive and unplanned maintenance tasks across all diocesan facilities and properties.
We are offering this as a temporary part-time position (24 hours per week, Monday-Friday, negotiable) giving you the flexibility to balance your life while making meaningful contributions to a mission-driven organisation. Plus, you’ll have the chance to grow professionally in a supportive environment that values your skills and passion. If you’re passionate about problem solving and delivering positive outcomes, we want to hear from you
**Description**:
POSITION DESCRIPTION
This position is responsible for the administrative support of Facilities Maintenance within the Diocesan Property Services team. The role will have a specific focus on the completion of reactive/unplanned maintenance tasks across all diocesan facilities and properties (all agencies) and will be required to provide internal and external stakeholders with professional, courteous and efficient customer-focused administrative services to ensure the completion of work orders.
This role will also be required to provide coverage and support across various roles and functions within the Property Services Administrative Team and will be required to support the Construction team and the Head of Property Services as required.
Benefits of Working with Us
- Directly contribute to improving the lives of many in the community.
- Paid parental leave.
- Flexible working arrangements.
- Ongoing training and development opportunities.
- A great friendly environment of dedicated and passionate co-workers.
- Discounted gym membership through Fitness Passport plus special discount with top retailers

**Skills and Experiences**:
EXPERIENCE/CRITERIA
- Demonstrated experience in a Facilities Support position within a large organisation that is fast paced and has a high work volume, or similar role
- Demonstrated practical experience with creating, monitoring and closing of work orders and invoices
- Ability to work with subcontractors to deliver outcomes
- Experience in database creation and maintenance of working in progress reports (WIP)
- Highly developed organisation skills and communication skills: written, verbal, interpersonal, negotiation.
- Demonstrated decision-making / problem-solving skills
- Demonstrated experience in report preparation
- Demonstrated experience in coordination of meetings, preparation of agendas and recording of minutes
- Experience in using electronic records management systems (Desirable)

QUALIFICATIONS
- Qualification in Business Services or equivalent (Desirable)

FOR FURTHER INFORMATION
TO APPLY, CLICK ON THE APPLY BUTTON BELOW AND
- Please provide a cover letter along with your resume
- Within your cover letter address each of the selection criteria as listed under EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn.
**Applications close**: Wednesday 26th February at 11.59pm
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.