Events Assistant

About us

HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia’s most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons’ mental health.

About the role

The Events Assistant supports the planning, coordination, and delivery of high-quality internal and external events. Working closely with the Events Manager and Events Coordinators, this role contributes to the execution of a wide range of activities - from stakeholder meetings and exhibitions to major events and conferences such as the International Dementia Conference, AGMs, and service launches.

This is an entry level role that would suit a recent graduate in Events Management or mínimal experience in a similar role in events environment. Experience in Events Air is preferred.

This is a permanent full-time role based at St Leonards with hybrid opportunities.

Responsibilities
- Event Planning and Delivery_
- Coordinate end-to-end logistics for internal and external events, including venue bookings, catering, AV setup, staff coordination, run sheets, deliveries and on-the-day support
- Assist the Events Manager in the planning and execution of flagship events such as the International Dementia Conference, service launches, exhibitions, and AGMs
- Manage virtual and hybrid event and meeting delivery using platforms such as Microsoft Teams and Zoom
- Support external conference and exhibition participation, including travel, booth setup, and collateral preparation
- Prepare event briefs for internal and external stakeholders and suppliers.
- Registration, Communications and Engagement
- Create and manage event registration sites; generate and analyse reports to track registration trends and engagement metrics
- Liaise with speakers and presenters, review and test presentations in advance of event days.
Assist in the preparation and distribution of event collateral including name badges, programs, and signage
- Administration and Operations_
- Maintain and update the events calendar, ensuring visibility of upcoming activities and deliverables
- Coordinate shared inboxes and manage administrative tasks such as invoice processing, purchase orders, and asset tracking
- Collaborate with IT and AV teams to ensure technical needs are met
- Monitor event timelines and milestones to ensure deliverables are met and KPIs are achieved
- Team and Cross Departmental Collaboration_
- Collaborate with internal teams including Marketing, Communications, and Operations to support promotional and brand-aligned event delivery
- Contribute to post-event reviews, identifying opportunities for improvement and innovation

About You
- Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action
- Be in the last year of completing your Event qualification, a recent graduate or 1-2 years’ experience in event coordination
- Excellent communication and interpersonal skills with the ability to engage stakeholders confidently
- Strong attention to detail with excellent organisational and time management skills
- Flexible, proactive approach with a “can-do” attitude and willingness to learn.
- Confident using Microsoft Office suite, Microsoft Teams, Zoom, and connecting to AV equipment
- Ability to work collaboratively within a team while also managing tasks independently
- A current driver’s licence and willingness to travel, including occasional weekend or interstate work if required
- Experience in EventsAir preferred
- Experience with Salesforce, HubSpot, Wrike, Smartsheet, or Coupa platforms preferred

To Apply

Pre
- Employment Checks
- All short-listed applicants will be asked to consent to a criminal record check and references._
- HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves._