Records Systems Specialist

Location: Melbourne | CBD

Job type: Full time / 12

Organisation: Department of Education

**Salary**: $109,730 - $132,764

Occupation: Information Management

Reference: VG/DE/PES/20004106A

As the lead technical expert for records systems, you will provide specialist knowledge in records management compliance. You will collaborate with business areas to understand their functions, record retention requirements, and system lifecycles. A key part of your role will be developing recordkeeping solutions in SharePoint Online and working with the department’s records management system supplier to migrate content from on-premises to the cloud.

**About the Department**

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

**About the Division**

The Assurance, Knowledge and Executive Services Division (AKESD) provides expert advice and support on managing compliance risks and assists executives and ministers with Cabinet and Parliament processes. Part of the People and Executive Services (PES) Group, AKESD's key functions include:

- Internal audit services
- Executive and ministerial support, facilitating communication and advice
- Managing Cabinet and Parliament processes
- Advising on parliamentary inquiries and royal commissions
- Managing Freedom of Information (FOI) requests
- Coordinating ministerial correspondence and briefings
- Providing advice and training on privacy and information management, including the Department's electronic document records management system

The division consists of three branches:

- Assurance
- Executive and Ministerial Services
- Knowledge, Privacy and Records

**Knowledge, Privacy and Records Branch (KPR)**:
Leads the Department's management of knowledge, privacy, and records in compliance with legislative standards, working with external bodies like the Public Record Office Victoria and the Office of the Victorian Information Commissioner.

The **Knowledge Solutions Unit** helps staff manage business information throughout the entire records lifecycle, ensuring compliance with legislative obligations.

**About the Role**

You will be the lead technical expert for records systems and have a sound understanding of records management compliance requirements. You will need to engage with business areas to understand their function, the retention periods of their records and the lifespan of their systems. You will also work on recordkeeping solutions in SharePoint Online and engage with the supplier of the department's records management system to migrate content from on-premises to cloud.

You will be working with other specialists within the branch to implement contemporary and innovative solutions that challenge conventional approaches to Knowledge and Records management.

This is a Fixed Term, 12 month position.

**Attributes**

To be considered for the role, you will need to meet the following requirements:

- High level knowledge and experience configuring an enterprise grade Records Management system.
- Working knowledge of Microsoft SharePoint Online and Teams
- Excellent communication skills
- Ability to adjust to new situations and change your actions as needed

**Desirable **Qualifications and Experience**

Desirable: Relevant tertiary qualification in Information & Knowledge Management or Information Technology qualification

**Further Information**

For more details regarding this position please see attached position description.

Applicants requiring adjustments can contact the nominated contact person.

**Applications close 11:59pm on 22nd September