Executive Assistant, Asset Management Branch, Homes

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Families, Fairness and Housing

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/DFFH/HV/CW/376489

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

**THE ROLE**

**Are you**:

- Highly organised and able to manage competing priorities in a very dynamic, demanding and changing environment?
- Experienced in providing high-level executive support?
- Have great interpersonal skills and enjoy working with a wide variety of people?
- A strong team player with the ability to work autonomously?
- Reliable, organised and able to meet timelines effectively in a dynamic workplace?

The Executive Assistant, Asset Management Branch is responsible for the coordination and delivery of executive support for both the Executive Director, Asset Management Branch and the provision of administrative support to the branch.

You will provide high-quality, trustworthy, executive support to the Executive Director, managing complex correspondence and calendar requirements and coordinating workflow. You will act as a pivotal point of contact with internal and external stakeholders, have great interpersonal skills, ensure clear written and verbal communication, and will have proven experience dealing with senior executives. You will work with staff within the Homes Victoria as well as with Executive Assistants across the department. You will undertake a range of discrete, and often confidential tasks and manage briefings.

**ACCOUNTABILITIES INCLUDE**
- Provide a wide range of Executive Assistant support functions to the Executive Director, including diary management, meeting coordination, and compilation of meeting papers.
- Provide a wide range of administrative and business support functions within the Branch, including providing quality assurance and management of ministerial and official departmental correspondence.
- Maintain information and records using departmental administrative and business support systems following procedures for electronic filing, tracking and actioning of correspondence and other business functions.

**Please open the position description to read more.**

**VACCINATION REQUIREMENTS POLICY**
The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's **COVID-19 Vaccination requirements policy**(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

**HOW TO APPLY**

Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.