Branch Coordinator and Executive Assistant

5 days ago

Melbourne, Australia Department of Families, Fairness and Housing Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Families, Fairness and Housing

**Salary**: $90,067 - $102,192

Occupation: Community Services

Reference: VG/DFFH/608748

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

**THE ROLE**

The Branch Coordinator and Executive Assistant sits within the Office of the Executive Director, Women and Prevention of Family Violence. The role oversees and coordinates the efficient and effective flow of work through the branch so that decision makers are supported with high quality and timely advice, and is responsible for provision of advice for the branch executive on corporate, human resourcing, governance and other administrative and corporate matters.

**ACCOUNTABILITIES INCLUDE**

Operate with high-level of integrity and autonomy in providing a range of effective executive support functions, including:

- Act as key point of contact within the Office of the Executive Director on all briefings and correspondence, parliamentary matters and provide guidance and leadership to staff in the branch so that all products are completed on time and to the highest possible quality. This includes assessing and allocating requests, initial processing and quality check of the documents in the Office of the Executive Director, coordination of cross-branch products, monitoring and follow up of products across the branch to ensure they meet deadlines.
- Respond to queries and information requests, provide high-quality information and authoritative advice, and take follow up action as required under limited direction on matters including human resourcing, governance and other administrative and corporate matters. This includes operating with confidentially, discretion and with a high level of integrity and autonomy, and having regard for the political and environmental sensitives and interrelationships of stakeholders.

**Please open the position description to read more.**

**VACCINATION REQUIREMENTS POLICY**

The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's **COVID-19 Vaccination requirements policy**(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

**HOW TO APPLY**

Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

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