Mail Production Coordinator

3 days ago

Melbourne, Australia Victorian Government Full time

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: $97,955 - $111,142

**Grade**:VPS 4

**Occupation**:Other

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:VG/VEC/1882379

Mail Production Coordinator (Technical Coordinator)
Full-Time, Fixed Term (until September 2026)
VPS Grade 4.1 ($97,955 - $ 111,142, plus superannuation)
Supportive, inclusive and high-performing work culture
Based in Port Melbourne VIC 3207
**Why join us**
- At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts State and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.
- We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches.

**What you will be doing**
- Reporting directly to the Print Production Manager, this role will assist with the ongoing operation and maintenance of mail production at the VEC's print workshop including mail insertion and printing equipment. This role will also be responsible for:

- Coordinating a small team of mail production technicians
- Actively supporting BAU and special projects relating to the delivery of printed election products and ballot material
- Communicating with third-party suppliers in relation to production requirements and contract specifications.
- Supporting the development of internal procedures and procedures, including standard operating procedures
- Gathering key information to support estimation, resource allocation, scheduling and documentation of production specifications.
- Supporting the print production team with printing and finishing

**What you will bring to the role**
- Demonstrated experience with mail house operations and equipment.
- Experience with operating production printing and finishing equipment is desirable.
- The ability to communicate, influence and negotiate a diverse range of stakeholders
- Experience leading and motivating teams
- Exceptional verbal and written communication skills partnered with high attention to detail
- Ability to multitask and prioritise in a fast-paced business environment
- Commitment to the VEC's core values

**How to apply**

**All applicants must submit**:

- a current CV and
- a separate document with responses to Key Selection Criteria (KSC) 6.3, 6.4, 6.7 and 6.8 as listed in the position description.

**Applications close at 11:59pm on Sunday, 14 September 2025.**

**VEC contact details**

- Applications close Sunday 14 September 2025 at 11.59pm

Posted
- 29 August 2025

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