Aps 6 - Executive Assistant to The Chief Justice
2 weeks ago
$94,563 - $105,910 per annum, plus 15.4% superannuation
- Non-ongoing/Ongoing, Full-time (12-month fixed term contract with the possibility of becoming on-going)
- Melbourne
**Position Overview**
The Executive Assistant provides high-level executive and administrative support to the Chief Justice of the Federal Court of Australia. The Executive Assistant works as a part of a small team within chambers, and is responsible for the efficient and effective organisation of the Chief Justice’s commitments and responsibilities. The Executive Assistant is a contact point for external stakeholders.
**Major Activities**
- Provide high-level executive support to the Chief Justice in the administration of the Federal Court of Australia.
- Coordination of the Chief Justice’s attendance at meetings, conferences and external events, including preparation of briefings, meeting agendas and speaking notes.
- Attend meetings with and on behalf of the Chief Justice to take notes and manage actions.
- Complex diary management, including liaising with external parties, judges and senior management.
- Extensive international and domestic travel arrangements.
- Support the Chief Justice with her work on judicial committees by preparing agendas, collating papers, and following up on action items.
- Assist in coordinating judicial projects, including research initiatives, policy reviews, and stakeholder consultations.
- Act as a point of contact in chambers for the Chief Justice, other judges, registrars, other court staff, legal representatives, parties and other court users.
- Demonstrate professionalism, tact and discretion, including the ability to appropriately handle confidential and sensitive information.
- When required, be available outside normal work hours and to travel interstate, generally to other registries of the Court.
**Competencies & Attributes**
- excellent interpersonal and communication skills
- the initiative to work autonomously and take responsibility for progressing work, whilst working collaboratively and harmoniously within the chambers environment
- excellent organisation, prioritisation and time management skills
- well-developed problem-solving skills, including an ability to effectively multitask and work efficiently
- attention to detail and accuracy
- the ability to effectively manage large volumes of information, including dealing appropriately with confidential and sensitive information.
**Formal Qualifications**
Formal qualifications are not a mandatory requirement. However, familiarity with working in a legal environment, and preferably in a court environment, is necessary.
**Selection Criteria**
- Experience in providing effective and efficient administrative support in a legal environment, including the initiative to work autonomously and well-developed organisation, prioritisation and time management skills.
- Excellent oral and written communication skills, including interpersonal skills, professionalism and an ability to appropriately handle confidential and sensitive information.
- Understanding of case management principles and the jurisdiction, practice and procedure of the Court.
- Excellent problem solving and analytical skills, including being able to demonstrate flexibility, innovation and sound judgement in decision-making.
- Ability to work unsupervised and in a proactive way, anticipating what needs to be done.
- Excellent attention to detail and accuracy, including proofreading skills.
- Previous experience working in a court environment an advantage.
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