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Project Administrator

2 weeks ago

Brisbane, Australia CrewSELECT Full time

As a Project Administrator, you will be at the heart of project operations, ensuring seamless coordination of administrative tasks and maintaining up-to-date project information. This role plays a pivotal support function, collaborating closely with Division Managers, Project Managers, and Supervisors to facilitate the smooth execution of projects.

**Responsibilities**:

- Provide invaluable support to the project team, including project managers and supervisors.
- Coordinate project administrative tasks, ensuring adherence to project contractual obligations and company procedures.
- Assist in meeting both internal and external project reporting requirements.
- Collaborate with the storeperson and procurement officer when needed.
- Establish and maintain comprehensive project files, both at the office and on-site.
- Participate in tender handover meetings to grasp project requirements.
- Aid in adhering to project timelines and milestones.
- Prepare schedules, assessment sheets, QA, and HSE documentation.
- Process and document variations, ensuring accurate records.
- Create and manage progress claims and project-specific reports.
- Handle project correspondence, including preparation and filing.
- Generate meeting minutes as necessary.
- Oversee invoicing, project filing, and reporting.
- Keep records of licenses, qualifications, training, and leave.
- Maintain up-to-date records of schedules and important project elements.

**Essential qualifications/experience**:

- Possess a Certificate IV in Administration.
- Demonstrate at least 3 years of proven experience in a similar role.
- Display intermediate to advanced proficiency in Microsoft Office (Outlook, Word, and Excel)
- Show exceptional attention to detail and ownership of routine processes.
- Exhibit strong prioritisation skills and a commitment to meeting deadlines.
- Communicate effectively in written communication.
- Demonstrate outstanding interpersonal skills, capable of engaging with stakeholders across organisational levels.
- Showcase well-honed planning and organizational abilities.
- Work effectively both within a team and independently.

**Advantageous qualifications/experience**:

- Hold a Certificate IV in Project Management Practice.
- Possess knowledge of HSE responsibilities and project management principles.
- Have prior experience collaborating with project teams in a construction environment.
- Familiarity with Greentree or similar software.

**What do you need to do now?