Administration Assistant

3 days ago

Sydney, Australia Charterhouse Full time

**Administration Assistant**:

- **ASX listed Australian property group**:

- **Full time**:

- **Sydney location**

Are you a detail-oriented, organised individual with a passion for supporting teams and making operations run smoothly? If so, we have an exciting opportunity for you to join our client’s dynamic company as an Administration Assistant

**The Company**:
You will be working for a leading ASX Listed property group with over three decades of experience in property investment and funds management.

**The Culture**:
A dynamic and forward-thinking company committed to delivering a positive and supportive work environment. Offering family-friendly working hours, clear career paths and advancement opportunities as well as investing in employees learning, development professional growth.

**The Role**:
As an Administrative Assistant/Receptionist, you will be the first point of contact for clients, partners, and team members, ensuring a warm and welcoming atmosphere that sets the tone for excellence. This role requires a combination of organisational prowess, communication skills, and a customer-centric approach. This role will require you to be based across numerous centres with the 3 main being Pacific Square, Eastgate Bondi Junction and Rockdale Plaza.

**Duties**:

- Greet visitors with a friendly demeanour, offering assistance and ensuring a positive first impression
- General reception duties including contractor sign in & maintaining key register
- Assist with facilities management tasks, such as coordinating repairs and maintenance
- Manage incoming and outgoing mail and packages, ensuring timely distribution
- Assist with facilities management tasks, such as coordinating repairs and maintenance
- Monitor and maintain office supplies, placing orders as necessary to ensure adequate inventory
- Keep track of all correspondence with tenants regarding the collection of PLI/COC, and make sure that these are received by the deadlines specified.
- Ensure information collected is updated in Yardi
- Coordinating travel arrangements and accommodations for team members
- Assisting with document preparation, including reports, presentations, and correspondence
- Raise all purchase orders and ensure the purchase order summary is kept up to date.
- Conduct casual lease audits of malls daily/weekly to verify adherence to bookings, site specifications, and reporting

**About you**:

- Strong experience in Office Management, ideally with experience in Retail Centre management administration but not essential
- Strong communication skills, both verbal and written.
- Excellent organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- A positive attitude and a willingness to learn and adapt.

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