Administration Assistant

7 days ago

Sydney, Australia John Holland Full time

Sydney, NSW, AU, 2147**About John Holland**:
We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

We are currently seeking an **Administration Assistant **to join our team based in Seven Hills or Rutherford, NSW. You’ll be responsible for providing administration support to the plant team, which typically includes data entry, maintenance of financial records, compiling of reports, processing and completion of forms, stakeholder communications, organisation of team meetings/event logistics and secretarial support as required.

**Responsibilities of the role include**:

- Support the administration of plant and equipment team
- Support plant team with fortnightly payroll including entering timesheets and investigating and resolving any issues
- Contribute to safety administration for the Plant team including, incident reporting and ordering and distribution of PPE
- Develop and maintain office filing and database systems, storing information accurately and safely
- Ensure expenses, supplier invoices and timesheets are processed and are in line with contractual obligations
- Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
- Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements.
- Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
- Assist other team members with JH systems and programs.
- Organise the office processes, workspace, office supplies and equipment.

**To be successful in this key role, you must have**:

- A minimum of 3 years in an Administration/Data Administrator role
- Strong communication skills both verbal and written
- Basic level of accounting practices

As part of the team, you help us deliver on our promise to transform lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.
We’ll do all we can to help you develop your skills, and make a difference, right from the start. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

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