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Executive Assistant

2 weeks ago

Brisbane, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking an Executive Assistant to provide high level executive support to the Assistant Director-General and Office of the Assistant Director-General.
- 6 months
- Brisbane CBD

**As the Executive Assistant, your key responsibilities will include**:

- Deliver high level of secretariat and administrative support services including executive calendar and meeting management, preparing agendas, taking minutes, preparing briefing documentation and making travel arrangements.
- Coordinate activities across Building Policy’s (BP) work units and providing office services to various levels of management within BP.
- Organise workshops, presentations, conferences, meetings and other events, including travel when required.
- Build strong relationships with internal and external stakeholders and communicating with various levels of management on behalf of the Assistant Director-General and Office of the Assistant Director-General.
- Co-ordinate, review and edit executive correspondence to ensure a quality and timely product, which is compliant with departmental guidelines.
- Maintain a comprehensive and accurate database to support the effective management of executive correspondence and provide detailed status reports on a regular basis to the Assistant Director-General and BP leadership team on executive correspondence.
- Maintain a sound knowledge of BP’s current and emerging issues.
- Undertake research and analysis to support the Assistant Director-General and Office of the Assistant Director-General to facilitate the objectives of BP.
- Undertake strategic, important, complex and / or sensitive projects as directed by the Assistant Director-General or Office of the Assistant Director-General.

**Technical/operational expertise**:

- Demonstrated ability to confidently communicate in a clear, concise and articulate manner and communicate goals and objectives to others.
- Demonstrated ability to maintain executive support systems and office procedures, to ensure the efficient and effective functioning of the office.
- Demonstrated ability to autonomously use a high level of initiative and self-motivation to see projects through to completion and resolve office issues.

**If this role sounds like you, please APPLY NOW submitting your resume in WORD format.**

**If you would like more information or to discuss the role, please contact Alison Detaille on (07) 3230 0038**

Job Reference: 588403