3 Days Left: Executive Assistant
1 day ago
Overview
At the heart of our service offering are our people and our promise to deliver a no better logistics experience. efm Logistics is leading as the largest 4PL provider in Australia & NZ, meaning we do much more than just ship goods. We design, build, manage and provide integrated, optimised supply chain solutions.
As an independent service provider, we create tailored transport and warehousing solutions using a single technology platform and a dedicated Account Management team. Backed by 200+ industry experts, our people, technology, and innovation set us above from the competition.
Role
We are looking for an experienced self-starter to join our team as an Executive Assistant working directly with the Chief Executive Officer and wider executive team. The EA will serve as the primary administrative support for meetings and events, travel and project management.
Responsibilities
- Provide high-level executive support to the CEO, including calendar management, communication handling, and confidential documentation.
- Act as a key liaison between the CEO and internal/external stakeholders.
- Prepare and edit reports, presentations, and other executive materials.
- Manage travel arrangements, expense tracking, and budget support.
- Attend meetings, take minutes, and ensure timely follow-up on action items.
- Support the wider Executive Team with administration, events, and special projects.
Experience and Skills Required
- Proven experience providing high-level executive support to a Chief Executive.
- Demonstrated ability to manage complex diaries, travel, meetings, and stakeholder communications with a high level of attention to detail, discretion and professionalism.
- Strong knowledge of governance processes, including preparation of Board papers, agendas, and accurate minute-taking.
- Experience in building and maintaining effective relationships with a wide range of internal and external stakeholders.
- Demonstrated organisation skills, including the ability to set priorities, manage time and plan work to meet deadlines.
- A strong ability to adapt to changing environments and navigate ambiguity.
- Well-developed written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, or similar).
Culture and Benefits
- We set you up for success. You will be provided a structured induction including role specific training, ensuring you have sound knowledge of your role, as well as an understanding of the broader departments that create efm.
- Investment in you and your career development. Encounter opportunities to expand your skillset and as we expand and achieve further scale, there is plenty of room for growth.
- Tools of the trade provided to support your day-to-day.
- An energetic and supportive culture, where we challenge each other to do it better.
- An opportunity to be part of an industry leader.
- We take the time to connect through company functions and team building activities.
- Modern office space in the heart of the ever-evolving Morris Moor complex with onsite parking and café.
- A chance to give back to the community. Partner with 2 charities, volunteering time to make a difference and contribute to the positive impact they are having both locally and internationally.
#J-18808-Ljbffr
-
▷ (3 Days Left) Workday Functional Specialist
3 weeks ago
Ballarat, Australia MSS Security Pty Full timeWorkday Functional Specialist page is loaded## Workday Functional Specialistlocations: New South Wales: Victoria: Queenslandtime type: Full timeposted on: Posted 8 Days Agotime left to apply: End Date: October 20, 2025 (21 days left to apply)job requisition id: JR5673## **About the Company**As one of Australia’s leading security companies,...
-
3 Days Left: Scanning Clerk
4 weeks ago
Ballarat, Australia Sjog Full timeScanning Clerk page is loaded## Scanning Clerklocations: Ballarat, Victoriatime type: Part timeposted on: Posted Todaytime left to apply: End Date: October 2, 2025 (14 days left to apply)job requisition id: JR-13133**Your role at St John of God Ballarat Hospital**In this role you will provide accurate and timely scanning of health record documents...
-
3 Days Left: Compliance Advisor
2 weeks ago
Ballarat, Australia VicRoads Full timeCompliance Advisor page is loaded## Compliance Advisorlocations: Ballarat - Call Centretime type: Full timeposted on: Posted 2 Days Agotime left to apply: End Date: October 14, 2025 (11 days left to apply)job requisition id: JR102040At VicRoads the work you do has real impact. Our work connects people and communities. We keep Victorians moving...
-
3 Days Left: Transactions Paralegal
2 weeks ago
Ballarat, Australia Azala Full timeChicanos Por La Causa (CPLC) was formed in 1969 to fight discrimination against the Mexican American community. Inspired by Dolores Huerta and Cesar Chavez, we advocated for equity in education, politics, and labor conditions. Today, CPLC provides services to people of all backgrounds while honoring our Mexican-American roots. This is a remote position...
-
Project Manager
2 weeks ago
Ballarat, Australia ClearCompany Full timeYour New Company You will be joining an extremely well-established and highly regarded Project Management Consultancy, based in Melbourne CBD. They have already established key relationships with a wide variety of clients through the impressive networks of the directors. They’ve developed a wide portfolio spanning across multiple sectors, including: -...
-
3 Days Left! Commercial Analyst
4 weeks ago
Ballarat, Australia Aboriginal Health Council of Western Australia Full timeAbout Us At EnergyAustralia our shared purpose is to lead and accelerate the clean energy transformation for all. We seek to do this by making energy simple for our customers, meeting their needs by combining their assets into our flexible energy portfolio. About the Team The Retail Performance Team play a crucial role in ensuring the achievement of our...
-
▷ 3 Days Left: Assistant Director
3 weeks ago
Ballarat, Australia Goodstart Early Learning Full timeOverview Role: Assistant Director Location: Alfredton - VIC Centre: Goodstart Alfredton Employment Type: 12 Month mat cover fixed term contract Pay: $40.65 - $66.06 per hour (DOE & Qual) + Super + Benefits Work for Australia’s largest early learning Not-for-Profit. Responsibilities - Use your experience in early learning and work alongside our...
-
▷ 3 Days Left: Assistant Educator
3 weeks ago
Ballarat, Australia G8 Education Limited Full timeOverview TheOpportunity Are you an experienced Certificate III or Diploma qualified Educator looking to join a phenomenal team of exceptional, qualified Early Childhood professionals and be supported and encouraged to excel and further develop your Early Childhood career? Do you want to be valued and appreciated for your hard work? Great Beginnings Mt...
-
Occupational Therapist
3 weeks ago
Ballarat, Australia Tashacare Full timeTashacare is a vibrant family run boutique allied health service provider where you get to be a part of a supportive team of individuals who make a difference in peoples lives on a daily basis…love where you work. We are setting the standard of inclusion and support through our teamwork, support system and office environment. Our staff enjoy the...
-
Ballarat, Australia Federation Co-op Full timeGraduate Accountant, Corporate and Commercial Finance page is loaded## Graduate Accountant, Corporate and Commercial Financelocations: Ballarat, Victoriatime type: Full timeposted on: Posted 3 Days Agotime left to apply: End Date: October 27, 2025 (12 days left to apply)job requisition id: JR101001Perform a range of accounting activities including...
