Team Administator

2 weeks ago

Melbourne, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way

**The Opportunity**:
We are seeking a proactive and enthusiastic Team Administrator to join our Heritage team in Melbourne
This role will work closely with an experienced Director and provide high-quality support through the delivery of top-notch invoicing, administrative and secretarial support.
Previous experience in a similar role is ideal but attention to detail, personal organisation, and time management are crucial for success in this role

**You will**:

- Provide proactive and superior administrative support to Heritage Director and the wider team.
- Coordinate travel, diary management, client meetings and events.
- Organise travel arrangements as required which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
- Provide financial and technical support on the Urbis Practice Management system (BST), including setting-up projects, processing timesheets, budgets, monthly invoicing and WIP management.
- Help format reports, prepare tenders and presentations.
- Database maintenance/data entry, document and record filing systems.

**About You**:

- Previous experience in a similar role preferred, but not required.
- Intermediate level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams and Skype for Business).
- Previous experience working with Project/ Business Management Systems, including invoicing, preferred but not required.

Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.

How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.

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