Accounts and Administrative Assistant

**About Here Studio**

Here Studio is a purpose-driven architectural practice, for sustainable and affordable architecture. They believe all projects, big and small deserve professional skill, thought and consideration. This has often meant that in their residential projects they are more willing than most architects to engage in low budgets, small scopes, and tricky contexts. In their public projects their approach has often meant they are more willing than most architects to engage in the broader context of community building and development, and care deeply about human occupation in all its facets and politics.

The culture is open, collaborative and trusting with a focus on workplace health and well-being. Flexible working practices, a supportive environment, autonomy and the ability to make an impact are all available. Here Studio’s team comes from different backgrounds with diverse talents and complementary personalities. They invest in training and professional development and have a flexible and compassionate workplace policy. They care about gender equity and diversity, and believe these values benefit their clients.

**About the role**:
This is looking for a part-time position (2-3 days/week). Ideally, you will have a strong background in bookkeeping, to manage their accounts needs, and also able to assist with administrative functions at their architecture studio.

**What they are looking for**:
They are looking for someone who is capable and motivated to join their close-knit team. Someone with the capacity, willingness, and desire to excel in this role as a vital and respected member of their team. This is a role where you will grow with the company and be instrumental in its growth. This is more than a job, this is an opportunity to showcase your skills to inspire all who work with you.
- Ideally, someone with experience handling residential client accounts and an appreciation of the complex invoicing requirements in the architecture and construction industries
- Is able to assist the team with administrative aspects of projects (i.e., making calls, following up, gathering information)
- Is confident interacting with third party consultants and local government departments
- Has excellent verbal and written communication skills
- Is able to work independently and is self-reliant
- Is willing to work in person at both their Ballarat and Melbourne offices and from home
- Enjoys being an integral part of a small team

**Requirements and skills**
- Great listening skills, coupled with note-taking habits (can effectively take down instructions and information)
- Proven work experience as an Accounts Administrator, Administrative Assistant, or similar role
- Good knowledge of bookkeeping procedures and debt collection regulations
- Hands-on experience with accounting software (Xero preferred)
- Good knowledge of spreadsheet software (Mac OS suite preferred)
- Solid data entry skills with an ability to identify numerical and formatting errors
- Good organisational and time-management abilities
- Self-motivated and problem-solving
- Previous experience in the Architecture, Design or Construction industries is preferred, not but not mandatory.
- Proficiency with Mac OS X and Google suite (Gmail, Google Doc, Calendar etc.)
- Generally smart user of IT systems
- Proficiency or willingness to learn Adobe Suite (Photoshop, InDesign) preferred

**Remuneration and benefits**

A competitive base salary ($60-80k FTE + statutory superannuation). There is also the option to work 1-3 days per week on flexible times and days

**Salary**: $60,000.00 - $80,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ballarat VIC: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)