Administration Assistant

**Administration Assistant**
**Central Allocations Unit**
**Permanent and Casual Hours Available**
**HS1 - $29.57 per hour (25% casual loading applicable for casual staff)**

**About Grampians Health**

Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.

A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.

**About the role**
- Work well in a team
- Have a high level of written and verbal communication skills
- Have excellent time management skills
- Willingness to learn
- Flexibility
- Well developed interpersonal skills, including negotiation and conflict resolution skills

You will be part of a team that upholds the organisation’s values; Teamwork, Respect, Accountability and Compassion. We are a supportive team who focuses on innovative ideas, quality patient centred care and continuing education. You will work in first class facilities that maximises care, compassion, individual choice and quality outcomes for all clients and patients.

Casual Bank allows you to enjoy flexibility and variety. Our casual bank shifts can be offered within short time frames, therefore to be considered for this role you must be living in the Ballarat region.

The casual bank is managed by the Central Allocations Unit. Ballarat Health Services uses an electronic rostering system (RosterOn) which matches staff for shifts based on their availabilities via text / phone call.

You will be required to provide 2 referees that are direct managers / supervisors (including your current employer)

**Key Responsibilities**

Administration Assistants will cover staffing deficits to provide clerical and administrative support to the unit, program or service. The role will require you to perform a wide range of administrative support tasks to assist and ensure the efficient and effective functioning of the clinical unit / program.

**Skills and experience**

High level computer skills are essential for this role with particular emphasis on accurate data entry

Prior experience in a health setting would be advantageous.

**Grampians Health Culture & Benefits**

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Paid orientation
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Discounted on-site parking
- Access to discounted health club membership
- Staff rewards and recognition programs

**Ballarat Region**
- Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

**How to apply**

Click **APPLY** or contact Melanie Robillard, Recruitment Officer, on 5320 6577 for a confidential discussion.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
- Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people._

**Selection Criteria**
- Essential : CAU Administrators may be required to work up to full time hours, Monday to Friday. There may be times where staff are required to fill shifts with little/short notice. Please detail your current availability, and how many shifts per week are you able to commit to?
- Desirable : Please specify if you are interested in casual or permanent hours (or both).
- Desirable : Describe your previous Administration experience.
- Essential : Tell us about your experience using Microsoft Office and any health related software programs.
- Essential : Describe a situation in which you identified a problem and took action to correct it rather