Site Coordinator

APS Level 4
- Melbourne, VIC
- $79,036 - $84,525

**About the Department of Employment and Workplace Relations**
We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.

We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.

With us, your work directly contributes to shaping the employment landscape. Whether you are engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.

It is our ambition to do things differently, to create the ‘department of great jobs’- where our people reflect our purpose.

**The Role**
Reporting to the Assistant Director, the APS 4 Site Coordinator will work within the Corporate/Site Coordinator Team, overseeing site-specific corporate, property, and accommodation services across DEWR's Victorian offices.

This dynamic position is 100% in-office based and requires a client-focused, proactive and adaptable individual who can collaborate effectively with internal and external stakeholders and work within changing priorities and timeframes.

This role is integral to managing and supporting DEWR’s Melbourne-based staff, ensuring effective coordination of administrative functions and implementation of corporate messages. Additionally, you will contribute to work health and safety/emergency management and promote a positive DEWR workplace culture by organising local activities.

The APS 4 Site Coordinator will primarily service the DEWR Melbourne office, however from time to time will be required to service the DEWR Bendigo office. Some domestic travel, including overnight trips, will be required.

**Duties and Responsibilities**
Responsibilities of the APS Level 4 Site Coordinator include:

- Service staff across DEWR Melbourne, while liaising with internal teams (such as Property, IT, leasing etc) to resolve issues and escalate as necessary.
- Manage the onboarding and offboarding processes for staff, coordinate workstation allocation, equipment management and building pass administration.
- Manage building maintenance requests and support staff accommodation plans.
- Oversee mailbox and database management, assist with office administration (such as ordering supplies, managing resources like stationery, invoice payment and fleet), and handle meeting room bookings and minor secretarial duties.
- Assist, with direction from the Assistant Director, with development and implementation of WHS policies and emergency management plans.
- Promote an inclusive and respectful workplace by recognising and valuing diversity within the team. Support local activities that foster a positive workplace culture.
- Assist in the organisation of meetings, events, and training opportunities, including managing travel, accommodation and catering.
- Undertake other on-site adhoc administrative tasks as directed.

**Qualifications and Education**

**How to Apply**
Applicants are required to provide a summary (no more than 750 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Don’t meet all the role requirements?**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.