Coordinator, Centralised Activities Site

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: $97,955 - $111,142

**Grade**:VPS 4

**Occupation**:Other

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:VG/VEC/1876055

Coordinator, Centralised Activities Site
- Ongoing, Full-Time position
- VPS Grade 4.1 ($97,955 - $111,142 plus superannuation)
- Location update: This role will commence at 530 Collins Street, Melbourne, and relocate to 465 Plummer Street, Port Melbourne from October 2025.

**Why join us**
- At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.
- We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches.
- to make a meaningful contribution to the democratic process.

**I**mportant location update**: This role offers an exciting opportunity to be part of the Event Strategy and Delivery Branch (ESD) during a period of growth and transition. Initially based at 530 Collins Street, Melbourne, the position will relocate to the new office at 465 Plummer Street, Port Melbourne from October 2025.
- On occasion, some Victorian Electoral Commission (VEC) positions may be required to travel to country Victoria and there may be periods of overnight stays.

**What you will be doing**
- Reporting directly to the Senior Manager, Centralised Delivery, in this role you will be responsible for:

- Coordinating the daily operations of the VEC's Centralised Activities Site to ensure the efficient and compliant delivery of electoral, administrative, and customer service programs.
- Leading the scheduling, onboarding, and task allocation for site-based staff, including casual and surge teams, to support high-quality service delivery.
- Liaising with internal teams and external vendors to ensure seamless coordination of logistics, IT, and program delivery functions.
- Driving continuous improvement by identifying operational inefficiencies and contributing to the trial and feedback of new processes and tools.

**What you will bring to the role**
- Demonstrated experience in coordinating operational activities in a fast-paced, service-oriented environment, with a strong focus on compliance, safety, and quality standards.
- Proven ability to lead and support diverse teams through clear direction, coaching, and performance monitoring.
- Strong organisational and problem-solving skills, with the ability to make real-time decisions and manage competing priorities under pressure.
- Excellent stakeholder engagement and communication skills, with the ability to collaborate across teams and escalate issues appropriately.
- Commitment to the VEC's core values

**How to apply**
- All applicants must submit:

- a current CV and
- a separate document with responses to Key Selection Criteria (KSC) 6.3,6.4, 6.5 and 6.7 as listed in the position description.
- Applications close at **11:59pm on Friday, 8 August 2025.**
- We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply.We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all.
- In accordance with Section 17A of the _Electoral Act 2002_, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

**VEC contact details**

- Applications close Friday 8 August 2025 at 11.59pm

Posted
- 24 July 2025