Personal Assistant HR Administrator

2 weeks ago

Brisbane, Australia Mamre Association INC Full time

**About Us**

Proudly not-for-profit and operating for over 40 years, **Mamre** is one of Brisbane’s longest-serving disability support providers. Join our team today and start making a real difference in the lives of people with disability and their support networks.

**About the role**

The **Personal Assistant / HR Administrator (PA)** provides an elevated level of professional administrative support to the Executive Director | Operations, People and Engagement (ED). This includes ensuring the ED is prepared and informed on relevant matters in a timely manner, researching, preparing and planning for projects, meetings and action lists within agreed timeframes and proactively management of the calendar and inbox.

**Key Responsibilities**:
**_Personal Assistant_**
- Provide quality and timely administrative support to ED
- Maintain a high level of awareness of matters to effectively respond to enquiries and exercise sound judgement on the manner of response
- Maintain and coordinate an effective calendar and filing system, ensuring competing demands are effectively managed
- Co-ordinate relevant staff responses and/or input into projects, programs, reports, correspondence, and corporate issues
- Support the EDs by proactively responding to enquiries from customers and staff with a high level of discretion, maturity, diplomacy and judgement ensuring exceptional customer experience
- Prepare agendas and minutes of various internal and external meetings (or other agreed meetings)

**_ Human Resources Administration_**
- Coordinate induction and mandatory training and ensure employee training records are maintained
- Monitor the HR inbox and ensure queries are answered in a timely manner or escalated appropriately
- Ensure the HRIS system functioning is optimised and that security permissions are maintained
- Ensure employee credentials and data are current throughout the employee lifecycle and submit monthly compliance reports to Managers and Executive Leadership Team
- Provide HRIS reporting services as required

**QUALIFICATIONS**:

- Minimum of 3 years experience as a Personal Assistant / Executive Assistant(or similar executive administrative role).
- Experience in an HR Administration role and/or relevant tertiary qualifications in Human Resource Management is highly preferred
- Demonstrated ability to proactively support the ED with their day-to-day operations including anticipating needs
- Ability to sustain high-level performance, problem-solve and meet demanding work deadlines with limited supervision
- Proficient skills in Microsoft Word, Outlook, Excel, PowerPoint and SharePoint
- Highly developed time management, planning and organisational skills
- High-level grammar, written, verbal and communication
- Demonstrated ability to maintain discretion and confidentiality, display maturity, judgement, political acumen and diplomacy
- Current Blue Card and Yellow Card/NDIS Worker Screening Card or willingness to obtain
- NDIS Worker Orientation Module Certificate
- Updated Covid-19 Vaccination status
- Current QLD Drivers Licence

**What we can offer you**
- An attractive remuneration package, including Salary Packaging - save up to $15,900 per year tax-free
- In addition to your tax-free benefit, you can also use up to $2,650 of your pre-tax income to pay for entertainment expenses (meals, holiday accommodation etc.)
- An Employee Assistance Program - a free and confidential phone-based counselling service available to all staff and immediate family members

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