Legal Administration Assistant

Are you highly organised, love a good checklist, and thrive when everything’s in the right place? We’re looking for a Legal Administration Assistant to support our legal team behind the scenes - keeping files in order, documents moving, and helping us deliver a seamless client experience.

At **businessDEPOT Legal**, you’ll be part of a team that’s friendly, collaborative, and values-driven. Your role will focus on providing administrative support to Directors, lawyers, paralegals, and clients to help ensure smooth operations. You’ll be responsible for maintaining file integrity, managing documents and databases, coordinating correspondence, and delivering a professional and friendly client experience.

This is a great opportunity for someone who is organised, detail-oriented, and eager to contribute to a collaborative and professional environment.

**what you’ll be doing**:

- Supporting our legal team with everyday admin - scanning, filing, safe custody, document binding, and assisting with file opening, tidy-up, and closure [including write-offs].
- Assisting with internal and external marketing events [e.g. with referrers or clients], and helping organise huddles, team coffees, and client lunches
- Assisting Directors and lawyers with diary management, travel coordination, and meeting preparation.
- Ordering searches, managing incoming/outgoing mail, and jumping in to help across the legal team as needed.
- Preparing fee proposals and assisting with basic lodgements - including Titles, QRO, and ASIC-related tasks.
- Helping reconcile accounts using tools like Xero - including general account management, credit cards, and ASIC payments.
- Maintaining and organising the debtors list and sharing updates with external providers.
- Supporting electronic signing processes via DocuSign and assisting with onboarding tasks like ID collection and document prep.
- Keeping our digital and physical client files accurate, tidy, and accessible across systems like Actionstep and our internal platforms.
- Liaising with other teams across the businessDEPOT crew - including marketing, accounts, IT, HR, and operations - to keep things running smoothly.

**you’ll fit right in if you**:

- Have admin experience [bonus points for legal or professional services exposure].
- Are naturally organised and love getting things done right the first time.
- Have a good eye for detail and can juggle competing priorities with ease.
- Are comfortable using Microsoft Office and happy to learn new systems.
- Have a friendly phone manner and strong communication skills.
- Are curious about legal processes and open to learning more.
- Have experience with lodgements or using ASIC/PEXA platforms [a bonus, not a must].

**what you’ll bring to the team**:

- A team-first attitude and willingness to support wherever needed.
- A respectful, professional, and approachable communication style.
- Motivation to grow within a legal environment.
- A commitment to confidentiality, care, and client service.

**why join businessDEPOT Legal?**:
We’re not your traditional law firm - in fact, we’re part of the broader **businessDEPOT** **group**, a multidisciplinary team helping businesses grow and thrive. You’ll work alongside accountants, advisors, creatives, and legal professionals, all under one roof.

You’ll be joining an officially certified **Great Place to Work®** - a recognition we’re proud of, but more importantly, something our people feel every day.

We live by our **That’s DEPOT** values:

- Collaborate to Innovate: No silos, just smart people working together.
- Bring the WOW: Take pride in your work and bring positive energy.
- Keep it Real: No robotic mumbo jumbo.
- Guts to do Things Differently: We test, learn, and grow.
- Give a Sht: About our clients, our team, and the work we do.

We’ve built a culture that’s flexible, supportive, and understands that one size doesn’t fit all. If you’re looking for part-time hours or a flexible arrangement, tell us what you need in your cover letter - we’re open to making it work.

**how to apply**:
We’re excited to hear from you

Eager to discover why you should join us? Dive into the vibrant culture we’ve created and explore more job opportunities by visiting our **careers page**.

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