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Administrative Assistant Store
2 weeks ago
**Reference Number**:1700**Category**:Administration and support**Department**:Support Services- Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.**About Food Service Department**
- The Austin Health Food Services Department is an in-house service which consists of the following two business units:_
- _Patient Food Services: provides patient meals for all Austin Health campus’ as well as providing a patient meals service to Royal Women’s Hospital. Currently the Austin Health Patient Food Services Department is plating approximately 2700 cook/chill meals each day. Food Services has 138 staff._
- _Medi-Chef: is located on the Heidelberg Repatriation Hospital (HRH) campus. Med-Chef produces cook/chill (short shelf life and long shelf life) meal components for both Austin Health and other clients._
**About the role**
- We have an exciting opportunity for the postion of the Store Administrator in Medi-Chef. The role reports to operations manager and responsible for the daily administrative tasks in the Medichef kitchen, focusing on managing stock levels, store cleanliness, purchase orders, goods received, and supplier/customer invoicing. The role also drives continuous improvement in customer service, ensuring efficient and accurate operations._
- A regular day will see you:
- Managing and maintaining efficient filing systems, customer invoices, and relevant documentation.
- Purchasing and monitoring stock levels, ensuring store cleanliness, and overseeing stock rotation according to FIFO principles.
- Processing supplier invoices, generating Purchase Orders (POs), and coordinating monthly stock takes.
- Addressing customer and supplier concerns, checking delivery quality, and resolving discrepancies with corrective actions.
**About you**
- You will be someone who has excellent communication skills, skilled in managing documentation, stock control, and customers/suppliers concerns. With experience in systems like Great Plains and WPR, you ensure smooth operations, timely deliveries, and uphold confidentiality and professionalism in all tasks.- To be successful in this role, you'll bring with you:
- Proficient in Windows NT Microsoft Office including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and inventory management systems.
- Well-developed communication (including telephone skills).
- Planning and organisational skills.
- Excellent personal presentation.
- Ability to work under pressure.
- Previous experience working in stores in a food production facility.
**Our benefits**
- Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
**Inclusion at Austin Health**Work with us**Interested in finding out more about this opportunity?**
- Application closing date: 4 November 2024.
