Associate, Business Support

2 weeks ago

Balmain, Australia Harman International Full time

**A Career at HARMAN**:
As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

**About the Role**

The ongoing expansion of business in Australia and New Zealand requires a newly created role of Associate, Business Support to support Harman ANZ Director, Brand Activation and wider Management Committee. This is a business support role that requires both Executive Assistant experience and Finance reporting experience, with the ability to run weekly and monthly business reports for the Director, Brand Activation, Regional and Global teams.

**Your Team**

In this role, you will report directly to the HARMAN ANZ Director, Brand Activation.

**What You Will Do**
- Provide support to HARMAN ANZ Director, Brand Activation including but not limited to calendar management, dictation and written communication, presentation creation, travel arrangements, expense management and reporting, Human Resource/office administration support and coordination, meeting and catering management, automobile and cellular phone management.
- Create, consolidate and review weekly and monthly Management and Finance reports for global teams on behalf of ANZ Director, Brand Activation.
- Create and process for approval all EAR requirements for Sales Operations, Service and Marketing activities in accordance with the processes set by APAC Finance team.
- Create new vendors set up in HARMAN payment system including vendor information, Ariba procurement process, SAP integration, MDM vendor set up to final vendor ID creation.
- Process all HARMAN third-party invoices including obtaining approvals from stakeholders, EAR reconciliation and submission for Sales Operations, Service and Marketing via Shared Services Center (SSC) and India Disbursement team.
- Follow-up on all outstanding invoice payments with SSC based in Hungary and India for payment status and clearing.

**What You Need**
- At least a Diploma in Business Management, Accounting or Operations
- Minimum 5 years of relevant experience including but not limited to travel, office and calendar management
- Ability to handle accounting, invoice management and financial reporting.
- Excellent spoken and written communication skills, as well as interpersonal skills.
- Technical aptitude with the ability to engage in a variety of project work.
- Ability to maintain official documents and records, recognizing confidentiality of sensitive information.
- Meticulous and well organized

**What is Nice to Have**
- Prior experience in Consumer Electronics or FMCG industries.

**What Makes You Eligible**
- Be willing to travel and occasional weekend work.
- Any offer of employment is conditioned upon the successful completion of background reference checks.

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