Administrator - Accounts & Finance

**The Company**

For the last 20 + years, our client has been providing specialized working at height safety products and services to a wide variety of industries including the Construction, Building Management, Mining, Oil & Gas, Government, Heavy Industry and Manufacturing.

Catering for small to large companies with capabilities to supply one off products, through to a comprehensive service including on-site consultation, design of height safety systems, in-house manufacturing, on site installation and annual inspection and reporting.

Due to our client currently in an expansion phase they are seeking and experienced Administrator to assist the Finance Manager in admin tasks focused on Accounts, Document Control, Data Entry & Ad-hoc Admin.

**The Role**

Reporting to and working closely with the Finance Manager the Administrator will be carrying out numerous Administration tasks which include.
- **Invoicing**: Extracting data from in-house ERM, data entry onto MYOB & Using MYOB Templates to create invoices.
- **Onboarding Installers for Site Jobs**: Liaising with clients metro or site on site access requirements such as Medicals, Inductions or Special Instructions
- **Accounts Payable**: Checking invoices from suppliers by Cross referencing with inhouse Purchase Orders & either approving or flagging as not matching
- **Bank Account Reconciliations**: Matching up bank transactions with Invoices (Payable or Receivable) & flagging any anomalies
- **Reporting**:Generating reports from MYOB such as overdue invoices through to expense reports
- **Credit Card Expenses**: Creating spreadsheet of credit card transactions & assigning expenses to expense categories
- **Document Control**: Naming / Coding & Filing a wide variety of documents types ensuring they are saved in the correct data file
- **Job Sheets**:Inputting data onto the system from job sheets from workshop & field installation crews
- **Data Entry**:Onto MYOB or Excel
- **Answering Phone Calls**: Direct line to Finance Dept or covering main line when Receptionist is on **lunch break or on leave**:

- **Quotes**: Assisting in creating quotes such as extracting data & imputing into word templates
- **Procurement**: Assisting in-house Manager purchase or source materials
- **Microsoft Suite**:Excel, Outlook & Word
- **MYOB **(Accounting Software)
- **In-House ERM** (enterprise resource planning)
- **File Server**:System where all data & files are stored
- **Working Hours & Days**:

- **Working Days**: Monday to Friday
- **Working Hours**: 8:00 AM to 5:00 PM (30 Minute Lunch Break)
- **Construction**:

- **Building Management**:

- **Manufacturing**:

- **Mining**:

- **Oil & Gas**:

- **Heavy Industry**

Essential Criteria includes
- **Has at least 1 year Accounts Administration Experience**:

- **Possess Excellent Numeracy Skills**:

- **Excellent Communication Skills - Written & Spoken**:

- **Intermediate to advanced Excel, Word & Outlook experience**:

- **Is genuinely seeking Permanent / Ongoing Employment**:

- **Highly organized with the ability to quickly priorities work tasks regularly**:

- **Have attention to detail and be able to follow strict systems and procedures**:

- **Be able to work under tight deadlines**:

- **Have the ability to liaise with in house staff and contractors**:

- **Be a team player that enjoys contributing to a shared goal**:

- **Be a positive person that enjoys working with others**

**Remuneration**

This is a permanent role where the salary range and benefits include;
- **Depending on experience - $60,000 to $70,000 Per Annum**:

- **+ Superannuation**:

- **Leave Entitlements - 4 Weeks Paid Holiday & 10 Days - Sick, Parental Leave, Careers Leave**

**Apply**

Please ensure that your Indeed CV is updated and includes;
- **Mobile Number**:

- **Recent work history**:

- **Your current address**

**Salary**: $60,000.00 - $70,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Ability to Relocate:

- Canning Vale, WA: Relocate before starting work (preferred)

Work Location: In person