Virtual/hybrid Assistant to CEO

6 days ago

The Ponds, Australia Mint Group Solutions Full time

About the Role

Mint Group Solutions is a growing Labour Hire & Security company based in Sydney. We’re seeking a high-performing, ultra-organised Virtual Assistant to directly support our CEO and rostering team in a hybrid role.

This is not just admin support — we need someone who can build systems, follow up leads, and keep operations running smoothly. You'll be hands-on with HubSpot, ConnectTeam, and Google Drive, working closely with our CEO both remotely and in person when required.

Key Responsibilities
- **Respond to inbound enquiries and follow up with warm leads**
- **Manage and maintain the CEO’s calendar and meeting bookings**
- **Set up and optimise HubSpot CRM - pipelines, automations, tags**
- **Organise team folders and files in Google Drive**
- **Support rostering and shift management using ConnectTeam**
- **Implement light automations, reminders, and task systems**
- **Create weekly admin summaries or simple reports**

What We're Looking For
- **Proven experience as a VA, EA, Admin Coordinator or similar**
- **Skilled at setting up and managing CRMs and digital systems**
- **Excellent written and verbal communication**
- **Confident using**:

- HubSpot CRM
- Google Workspace (Drive, Docs, Sheets)
- ConnectTeam (or similar)
- **Must be Sydney-based (hybrid role with occasional in-person meetings)**
- **Organised, responsive, and proactive**

Nice to Have
- **Experience in labour hire, recruitment or security industry**
- **Familiarity with Canva, Notion, or scheduling platforms**
- **Ability to suggest and implement improved systems and workflows**

Hours & Flexibility
- 5-10 hours per week to start
- Flexible hours, but must align with AEST and allow for in-person meetings as needed
- Opportunity for ongoing work and growth

How to Apply

Please submit:

- Your CV or LinkedIn profile
- A brief intro/cover letter outlining your relevant experience
- Your hourly rate
- Weekly availability (preferred days/times)
- A list of tools/platforms you're confident with

**Job Type**: Part-time

Pay: From $35.00 per hour

Expected hours: 5 - 10 per week

Work Authorisation:

- Australia (preferred)

Work Location: Hybrid remote in The Ponds NSW 2769

Application Deadline: 11/07/2025
Expected Start Date: 11/07/2025

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