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Administrative Assistant

3 weeks ago

Wollongong, Australia MBC Recruitment Full time

**Position**: Administrative Assistant

**Start**: ASAP

**Duration**: 3 months (Potential Perm Opportunities)

**Salary**: $42.00 per hour plus super

**Location**: Wollongong, NSW

Overview

Primary Purpose of the Position

The Administrative Assistant provides high level, efficient administrative support to contribute towards the effective operation of the business unit.

Key accountabilities/responsibilities

Perform a range of administrative duties to support senior management and the Branch, including coordination of meetings, taking minutes, diary maintenance, provision of a reception service, arrangement of training and travel, procurement of stationery and deliveries, and arrangement of the maintenance of office machines.
Provide word processing services using appropriate software packages to prepare documents, such as memoranda, correspondence, reports and procedure manuals, to ensure documents meet relevant standards and are completed in specified timeframes.
Create, maintain and distribute files and documents, in accordance with records management procedures, to enable efficient retrieval of information as required.
Raise purchase order requests for goods and services, process invoices for payment, in accordance with procurement policies and procedures, to ensure timely delivery of services.
Provide support in the collation and production of key management reports, to assist with the accurate and timely provision of information.
Distribute circulars and all correspondence, including incoming mail and faxes, to keep managers and staff informed and enable them to respond to necessary matters within required timeframes.

Key knowledge and experience

Working in an environment of constantly competing priorities and managing these priorities to meet the diverse range of manager and wider team needs.
Managing time and prioritising workload given a constant range of issues, tight deadlines and competing demands.
The role operates with some autonomy within the context of agreed priorities and makes decisions within the limits of delegated authority

Essential Criteria

Experience in using Microsoft software packages including Word, Excel and PowerPoint and in preparing correspondence and reports as required.
Must have previous administrative/clerical experience of 1-3 years.

2 x Successful Reference checks
Right to work in Australia
Code of Conduct accepted.

**Job Code**: 1518

Recruitment - Wollongong - NSW

recruitment