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Purchasing Assistant

3 weeks ago

Sydney, Australia SOLAFT Filtration Solutions Full time

**Job Summary**:
Intermediate to High level of Microsoft Office skills
Advanced Excel skills and capability to do reports and analysis
Confident communicator
Must be living in Australia (the position is in Gordon NSW)

**THE ROLE**

Support external and internal stake holders of the company by quoting, negotiating, placing Purchase Orders on approved suppliers for products, raw materials and release Work Orders for Manufacturing on items manufactured locally according to the open orders and firm forecast. Evaluation of vendors, compliance and preparing reports are a part of this function, such as maintaining a good relationship with key suppliers.

The successful applicant will be reporting to the Procurement Manager.

**POSITION COMPETENCIES**
- Customer focus (Internal & External)
- Sales and operations planning
- Material requirement planning
- Performance measurement
- Risk management
- Expediting
- Problem solving and decision making
- Teamwork and collaboration
- Exceptional communication and interpersonal skills
- Math, statistics and analytical thinking
- Continuous improvement
- Listening and negotiation skills
- Time management

**KEY PERSONAL ATTRIBUTES**
- Proactive
- Accountable
- Committed
- Reliable
- Motivated
- Ability to deal with pressure
- Has a sense of urgency
- Results driven
- Attention to detail & accuracy
- High level of confidentiality, honesty, integrity and respect for others
- Positive person
- Can-do attitude
- Problem Solver
- Team Player

**QUALIFICATIONS, EXPERIENCE & SPECIALIST EXPERTISE (knowledge)**:

- Intermediate to High level of Microsoft Office skills
- Advanced Excel skills and capability to do reports and analysis
- Confident communicator, able to engage with and influence stakeholders across the business, with the focus of improving business performance
- Tertiary education is preferred. Areas related to Business Administration, with Finance Electives desirable

**KEY RESPONSIBILITIES**:

- Issue Requests for Quotes, negotiate and liaise with vendors
- Raise intercompany and approved supplier purchases orders as required based on agreed price list or contract with each supplier and agreed lead times.
- Find suitable alternatives according to possibilities to meet stakeholders demand
- Maintain accurate specifications database for the purchased items to ensure final quality of the purchased items
- Process “tasks” & ensure that cost quotes are actioned in a timely & efficient manner.
- Keep accurate supplier information and follow Vendor Assurance process for new and current suppliers
- Monitor progress of delivery schedules with suppliers to feedback to operational team - review open purchase orders on a weekly basis - action as required

**Centrelink may check those who are uncontactable, do not have the key skills above, do not come in for interviews or who are not prepared to work long-term.**

**_IND123_**

**_IND123_