Administrative Assistant

2 weeks ago

Newcastle West, Australia INNX Full time

**Background - Who We Are**

INNX is an exciting and dynamic coworking space, designed to facilitate a community of creative businesses and individuals.

Spanning two locations in the emerging west-end precinct of Newcastle, INNX encompasses a diverse range of skills and disciplines and encourages innovation through the exchange and collaboration of big ideas. We strive to push the boundaries of creative and forward thinking and believe there is no problem too great for the collective and creative genius.

This is an exciting opportunity for a fun, creative, motivated, multi-skilled, friendly, and organised person who would like to progress towards full-time employment.

**The Role - Who You Are**

As INNX Admin Assistant, your core role is to fulfil general administration duties, including basic bookkeeping.

This role has a high level of interactivity within the INNX hub (and their guests) and collaboration with the Business Manager, so it is imperative that you have excellent communication, social skills, and business acumen. You will be the first point of contact and first impression for all visitors, and the go-to problem solver. We are looking for someone with innovative characteristics who can integrate well into the creative community we have fostered.

While the position comes with a set list of tasks, we don’t like to restrict people. Instead, we want you to grow and develop in what you’re doing. Show us that you have the drive and passion to grow with the business

Here are the basics
- Assisting the INNX Manager with an assortment of tasks as needed
- Hot Desks/Meeting Room/Event Space booking enquiries, hosting tours of the space, and drawing up Licence Agreements as needed
- Management of the Meeting Room - presentation, setting up the room for meetings, calendar
- Opening and closing duties for the INNX main building
- Front desk/reception duties, such as answering the phone, greeting clients, and communicating with Locals
- Observing and booking in maintenance requirements, basic care & cleaning of communal areas/shared facilities during the day (and communication with our cleaner on daily cleaning requirements)
- Collaborating with the INNX Manager on the creation of internal and external events and internal community engagements opportunities
- Social Media scheduling and content creation
- The ability to use autonomy as an opportunity to be productive
- Computer proficient, someone who can understand the brand's language and be consistent with their writing

**Highly desirable skills**
- Accounting experience with Xero (reconciliation, acc. payable/receivable)
- Design (Illustrator, Photoshop) - we'd love someone who can use our brand assets to create engaging and clean promotional documents/social posts

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $23.00 - $33.00 per hour

Schedule:

- Flexible hours
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Newcastle West, NSW: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)
- Xero: 1 year (preferred)

Work Authorisation:

- Australia (required)

  • Administration Assistant

    2 weeks ago

    Newcastle, Australia HAYS Full time

    12-month temporary assignment with a Port Stephens government organisation! Administration Assistant M-F 9-5, flexible working arrangements Port Stephens based $32 - $42 and hour plus Super, pending experience 12 month ongoing temporary assignment **Your new role** Your day-to-day activities will include - General administration assistance to the finance...

  • Administration Assistant

    2 weeks ago

    Newcastle, Australia Equans Full time

    **Domaine**: Fonctions Supports/Support administratif - **Type d'emploi**: Standard - **Temps de travail**: Vollzeit - **Service Support Administrator (advertised as Administration Assistant)** **Job ad search page items**: - Full-time permanent role located 5 minutes from the Honeysuckle precinct - Become part of the tight-knit team & work with supportive...

  • Administration Assistant

    5 days ago

    Newcastle, Australia EP Risk Management Pty Ltd Full time

    WHO ARE WE EP Risk is an Australian owned environmental consultancy that delivers real and cost-effective solutions to landowners, property developers, councils, governments, and civil construction contractors. Our specialist services include contaminated land management; site remediation; asbestos; occupational hygiene; geotechnical engineering;...

  • Administration Assistant

    2 weeks ago

    Newcastle, Australia Alliance Healthcare Full time

    About The Role *** - Are you an experienced administration assistant looking for a challenging and varied role within a busy warehouse environment? If so, we would like to speak to you.- This role is for 30 hours per week.- We are looking for an administration assistant to support our Service Centre in Newcastle. Some of the key tasks you will be conducting...

  • Administrative Assistant

    4 hours ago

    Newcastle, New South Wales, Australia Pj Fitzpatrick Full time

    Job SummaryThe Administrative Assistant provides essential support to the Executive Administrator, Leadership Team, and office staff by helping coordinate meetings, events, communications, surveys, and day-to-day operations.This role is perfect for someone highly organized, resourceful, and proactive, who enjoys variety in their work and takes pride in...

  • Administration Assistant

    2 days ago

    Geelong West, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** The Administrative Assistant is a member of the Tuckers Funerals Administration team. The Administrative Assistant actively contributes to planning, problem solving and thinking creatively to meet our service delivery requirements. In addition, excellent...

  • Administration Assistant

    5 days ago

    Geelong West, Australia Invocare Full time

    **Tuckers Funeral & Bereavement Service**is a part of InvoCare, a funeral industry leader. We currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and we are growing. As we plan for the next phase of transformation and growth, now is an exciting time to join the InvoCare team. As an...

  • Administration Assistant

    2 weeks ago

    Newcastle, Australia RSL LifeCare Full time

    We are looking for an Administration Assistant to work at our 60 bed aged care home in the heart of Newcastle. This role is to provide efficient and accurate administration support to the Facility Manager and the broader team. What we are looking for: The ideal applicant will have the following skills and experiences: - Verified experience as an...

  • Administration Assistant

    1 week ago

    Newcastle, Australia Asquith Workforce Full time

    Permanent Position - Stable position with Large organisation - Tomago Location Our client is currently looking for a motivated All Rounder - Administration Assistant to join their team. - Accounts payable - processing purchase orders - Accounts receivable - managing invoicing of jobs for the projects team - Ability to find and resolve any discrepancies on...

  • Administrative Assistant

    1 week ago

    Newcastle, Australia NSW Government -NSW Police Force Full time

    **Clerk Grade 1/2**: - **Temporary Full-Time**: - **Newcastle** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a day, seven days a...