Office Manager- Construction

2 weeks ago

Greater Adelaide SA, Australia Essential HR Full time

Varied role
- A great work environment and culture
- Support management and the wider team overseeing all administrative operations

**Why Join Pro Scaffolding**:
A growing company based in South Australia, we supply, transport, erect, & dismantle steel scaffolding, in the residential market. This role plays a pivotal part of the team, overseeing the seamless and effective delivery of all administrative operations. We are a close-knit progressive organisation that is growing and offer a great work environment and culture.

**The Office Manager** is responsible for ensuring the smooth, efficient operation of all administrative functions. This role supports the business by managing daily office activities, supporting senior management, handling customer and supplier interactions, and ensuring administrative processes run seamlessly to support the company’s scaffold operations.

**Main responsibilities include**:

- Maintain accurate company records, including client files, insurance, compliance, and scaffold hire agreements
- Assist with scheduling and rostering of site teams as required
- Prepare reports, quotations and purchase orders
- Liaising with clients, suppliers, and subcontractors
- Support accounts payable /receivable, including entering invoices and reconciling payments
- Follow up on overdue accounts as required and liaise with customers professionally
- Maintain company compliance requirements including licensing, insurance, and safety documentation
- Build and maintain strong relationships with customers, ensuring their queries and needs are met
- Support sales by preparing quotations and providing information on scaffold products and services
- Assist with recruiting and onboarding new team members, including inductions and administrative setup

**What you will bring**:

- Prior experience in a similar office administrator role, ideally within a construction or scaffolding environment
- Strong knowledge of Microsoft Office Suite and MYOB/Xero or similar accounting software
- Excellent organisational skills with the ability to multitask and prioritise in a busy environment
- Exceptional communication and interpersonal skills.
- Knowledge of WHS compliance and basic safety documentation
- Be professional and approachable, fostering positive relationships with clients, team members, and suppliers
- Ability to remain calm under pressure, able to juggle multiple tasks and deadlines without losing focus
- Collaborative attitude and willingness to support others
- Strong problem-solving skills, using sound judgment to make decisions and overcome challenges
- Certificate IV in Business Administration or equivalent preferred

**To Apply**:
**Application Process**:

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