Fleet Officer

Business Unit:
**Fleet Maintenance**
- Function:
**Network Devt, Assets & Maintenance (NDA&M)**
- Job Code:
**704371**

**Fleet Officer**
- Permanent, full-time opportunity in a thriving industry
- Work for an organisation that supports career growth and development.
- Free Myki travel within metro and regional Victoria

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport - connecting them to jobs, education, family and friends, services, tourism and trade.

**About the role**

As a Fleet Officer, you will be the backbone of our Fleet team, providing comprehensive administrative support across the Fleet division supporting the Director, Project Managers and Engineers, whilst interfacing with various other business units and Stakeholders. Your role is pivotal in managing daily changes and juggling competing priorities with precision and adaptability.

**Key accountabilities include**:
**Project Support**: Assist the Project Director/Manager in overseeing a team that interfaces with multiple, large scale, high-value state and self-delivered projects.

**Project Administration**: Manage projects from inception to handover, including setting up new projects in internal systems, supporting cost forecasting, and administering finances.

**Reporting**: Maintain status reports, dashboards, and other tracking documentation for the project portfolio. Deliver regular reports collating data from various sources, including budget versus actuals, forecasting, claims, reconciliations, and cost reports.

**Employee onboarding and offboarding**: Assist with the induction, setup, and training of new employees, as well as the offboarding of departing staff.

**Contract Administration**: Oversee the entire lifecycle of contracts, ensuring compliance and seamless operation.

**Stakeholder Engagement**: Engage and communicate with multiple internal and external stakeholders.

**Meeting Coordination**: Coordinate meetings with stakeholders, create agendas, take minutes, and arrange catering.

**General Administration**: Perform a variety of administrative tasks as needed to support the project team.

**About you**

This role is designed for someone who thrives in a dynamic and fast-paced environment and is eager to take on new challenges and contribute to the success of impactful projects.
- Experienced gained within Rail Projects or a Transport related field
- Proficient in providing administrative support, with a knack for prioritisation and exceptional time management.
- Highly skilled in MS Excel and SharePoint, using these tools to streamline processes and enhance efficiency.
- Experience with JD Edwards or similar Customer Relations Management Systems
- Adept at managing multiple administrations simultaneously, working collaboratively with diverse teams, stakeholders, and priorities.
- Able to prioritise competing priorities and deadlines, ensuring that critical tasks are completed on time.
- Adaptable and open to engaging in a variety of tasks and projects, demonstrating flexibility in your approach.
- Proactive and is well developed in their organisational skills, you anticipate needs and take initiative to address them.
- Aligned to V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

***Qualifications**
- Certificate III in Business Administration is desirable.

In addition to free Myki travel, we offer:

- Community impact - Make a genuine difference. Work in a role that connects Victorians, every day.
- Huge potential - We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
- Dynamic environment - V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
- Collaborative team - You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
- Flexible working - We support flexible working. Work in a way that supports you to thrive in your role.

**How to Apply**

The recruitment and selection process may include aptitude assessments, behavioural and/or technical interviews and employment references.

Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work. Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment.

**Applications will close on Friday 5 September 2024.**

Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2019. We’re happy to discuss salary expectations in line with skills, experience and overall suitability to the role.
- V/Line is an equal opportunity employer. We are committed to providing an environment of mutual respect and we _welcome applicants fr