Administration Assistant

Business Unit:
**Regional Manager North East**
- Function:
**Operations**
- Job Code:
**704831**

**Administrative Assistant - Seymour**
- Permanent Full-Time role
- Great opportunity to launch your career in rail
- $88,136 inclusive of super + 4 weeks annual leave
- V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 2700 committed team members who are up to the challenge._

**About the role**

As an Administration Assistant, you play a vital role in the success of V/Line's Customer Group.

This opportunity will provide you with valuable insights into Victorian Rail and jump-start your rail career.

As the Administration Assistant at Seymour Station, you will work closely with the Regional Manager (RM) to ensure the smooth functioning of the North-East team by handling daily administrative tasks and assisting the leadership team with reporting and other administrative duties.

Your role extends beyond administration—you’ll actively participate in brainstorming sessions, take initiative, and thrive in a process-driven environment.

Your organisational skills will be crucial in optimising the RM’s schedule. From coordinating meetings to managing appointments, you play a key role in keeping things running smoothly.

Key Accountabilities include:

- Organising Regional Manager's calendar
- Stationery management and supply
- Liaising with front-line staff, organising uniforms and PPE
- Prepare documents and presentations using the MS Office Suite
- Data input and management for various performance spreadsheets
- Coordinate and process purchase orders to meet current procurement requirements
- Coordinate team meetings and capture meeting discussions, action items, and decisions
- Co-organise events and activities, including catering, venue bookings and accommodation arrangements
- Coordinate and book Medicals including the completion of the relevant paperwork

**About you**

From managing uniform orders to meticulously following purchase procedures, you’re process-driven and detail-oriented.
- Year 10 or equivalent
- Certificate III in Business/Office Administration (or equivalent)
- Strong proficiency in Microsoft Office Suite
- Current Driver’s License
- Experience with purchase orders
- Excellent attention to detail
- Willingness to learn
- Demonstrated alignment to V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights
- Highly Regarded:_
- Previous management experience
- Experience using SharePoint
- Event organisation
- In addition to free Myki travel, we offer:_
- **_Community impact_**_ - Make a genuine difference. Work in a role that connects Victorians, every day._
- **_Huge potential_**_ - We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity._
- **_Dynamic environment_**_ - V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation._
- **_Collaborative team_**_ - You’ll be part of _a broader supportive team. _Surround yourself with talented, passionate peers._
- **_Flexible working_**_ - We support flexible working. Work in a way that supports you to thrive in your role._

**_How to Apply_**
- The recruitment and selection process may include aptitude assessments, behavioural interviews and employment references._
- Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work. Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment._
- V/Line is an equal-opportunity employer. We are committed to providing an environment of mutual respect and we _welcome applicants from any background_. We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community._