Secretary

2 weeks ago

Tweed Heads South, Australia TWEED SHEETMETAL Full time

Secretary
- Tweed Heads NSW - 10 minutes south of Coolangatta airport

**About the role**

To succeed in this role, you must have strong attention to detail, work well under pressure, have the ability to multi-task, be reliable and dependable. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position. This is a fast paced office environment, completing duties in a timely manner is essential.

**Key responsibilities**
- Cooperate directly to the director, assist accounts, support quote estimator and coordinate with all sheet metal workers
- First point of contact for clients, perform general office administration and secretarial duties (greeting visitors/customers, ascertaining nature of business and directing visitors to appropriate persons)
- Preparing job sheets, production documentation, programming in CAMduct fabrication system, typing quote and filing all records
- preparing reports, briefing notes and correspondence, and proofreading work for typographical and grammatical errors
- maintaining appointment diaries, company calendars and coordinating scheduling of deliveries
- processing incoming and outgoing mail, filing correspondence and maintaining records
- taking and transcribing dictation of letters and other documents
- handle bookkeeping and petty cash functions
- Ensuring timely entry of information into various databases
- Invoicing and purchase ordering using MYOB system and receive payments thru cash, card & cheque
- Customer service
- Calendar management and scheduling appointments
- Provide support to management and everyday operations
- Process client/ company documents
- Preparing and printing documents as requested/ assisting management with reporting
- Data entry
- Maintain excel spreadsheets
- Ensuring office operations run smoothly
- Archive management
- General admin / reception duties / ADHOC duties

**About you**
- Background in trade or manufacturing industry highly desirable
- Previous experience in office environment / corporate environment
- Highly competent using computers (Microsoft Word, Excel, Outlook, MYOB)
- Tech savvy
- High level of attention to detail
- Excellent communication skills (verbal and written)
- Effective problem-solving skills
- Excellent organisational skills
- Flexible to undertake a variety of different tasks and multi-tasking
- Ability to work under pressure in a high paced environment
- Ability to follow direction and work autonomously
- Proactive attitude and initiative where no task is too big or too small
- Open drivers licence
- Previous office management experience or operations assistant desirable

**How to apply**

Appy via the APPLY NOW button. Applications must include your resume and Cover Letter.

Cover Letter to outline:

- your suitability for the role
- your experience
- your availability

**Applications without a cover letter will not progress to the next stage of recruitment.**

**Job Types**: Full-time, Part-time, Permanent

Pay: $26.00 - $32.00 per hour

Schedule:

- 8 hour shift
- No weekends

Work Location: In person

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