Executive Officer, Office of The First Assistant

4 days ago

Canberra, Australia Australian Government Full time

Executive Level 1
- Canberra, ACT | Melbourne, VIC
- $120,636 - $133,328

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Role**
The First Assistant Secretary, Higher Education Division, is looking for an enthusiastic and organised individual to join the team as an Executive Officer.

Reporting to the First Assistant Secretary, the Executive Officer is responsible for directly supporting the First Assistant Secretary and the Higher Education Division to deliver strategic outcomes and to meet key corporate objectives. In this position, you will be assisting the Executive Assistant (EA) and First Assistant Secretary with the day-to-day business of the Higher Education Division.

**Duties and Responsibilities**
Responsibilities of the EL1 Executive Officer may include:

- Delivering high-quality administrative support to the First Assistant Secretary, including managing quality assurance and progressing a high volume of work for the First Assistant Secretary, the Deputy Secretary, the Secretary and Ministers
- Drafting and coordinating a wide range of pieces of work, including briefings to Ministers and SES, correspondence, meeting papers, business plans, presentations and working as a surge capacity to priority projects as needed
- Coordinating the Division’s engagement in Senate Estimates, including preparation of briefs for the First Assistant Secretary, Deputy Secretary and Secretary, as well as responses to Questions on Notice
- Managing a high-volume Divisional mailbox and coordination process in a timely and prompt manner
- Managing daily items for review process and meeting support process for the First Assistant Secretary
- Providing secretariat support for First Assistant Secretary meetings with the Minister’s Office, the departmental and HERI Executive and stakeholders
- Providing support for the Executive Assistant.

**How to Apply**
- Provide a summary (**no more than **500** words**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the **Job Information Pack** for more information about the role.

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