Office Manager

6 days ago

Sydney, Australia Cotiviti Full time

Overview:
**Job Ad - Office Manager**
- ** 12 month maternity cover contract**:

- ** Office Manager role at tech company in healthcare sector**:

- ** Based in Sydney CBD with hybrid workplace**

Cotiviti is a leading solutions and analytics company that is reshaping the economics of healthcare, helping its clients uncover new opportunities to unlock value.

Reporting to the VP Business Operations, this role sits at the heart of the business, and you will be the go to person for general office management and will provide support to our ExCo leadership team as well as the Customer Experience team.

**Responsibilities**:

Referred to internally as Operational Ground Control, this role is very much the glue that holds the office together.

Responsibilities include:

- Maintain office efficiency - maintaining appearance of common areas, handling correspondence, managing filing systems, overseeing supplies and equipment and ensuring that the kitchen is well stocked
- Facilities management and office improvements when required
- Serving as the First Aid Officer and Fire Warden
- Assist with purchasing and accounts payable
- Manage office expenses
- Setting up for meetings, seminars and functions (including outside of ordinary hours)
- Greeting guests and answering incoming calls
- Supporting the planning and execution of internal staff celebrations and staff events
- Oversee office interactions, responding to requests and questions
- Implement established policies and procedures
- Oversee onboarding and offboarding of staff

**Team support**
The role is also required to coordinate ad-hoc tasks and projects as required across the business. This role may be called upon to support a range of teams and activities.
This may include:

- Support with creation of presentations and proposals
- Support with events management, including both in-person and virtual customer events
- Being a key resource for internal projects as and when required
- Assisting with the recruitment as and when required, including organising interviews, background checks
- Organising meetings and minute-taking
- Assisting with scheduling for leadership team
- Organising travel itineraries
- Arranging meetings, including minute-taking
- Help to prepare reports and correspondence if required

Qualifications:
**Key attributes**
- Preferred 3-5 years' minimum experience as an Office Manager or Administration Coordinator.
- Demonstrated ability to maintain a high level of confidentiality.
- Experience in managing multiple tasks and conflicting priorities, highly flexible.
- Adept at using modern office technologies and mastering new tools.
- Proactive and positive outlook, collaborative style.
- Exceptional attention to detail.
- Excellent organisational and time management skills.
- Experience in tech industry highly desired

If a dynamic role in tech is what you’re seeking, please send a cover letter and your CV.

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