Aps 4 Executive Assistant

4 days ago

Adelaide Region SA, Australia Department of Veterans' Affairs Full time

Salary Range:$74,462 - $79,419 + Attractive Superannuation
- Contact Officer: Anne-Marie Kilgariff, (08) 8290 0229

We have an exciting opportunity for an enthusiastic, well organised Executive Assistant to support the Department of Veterans’ Affairs South Australian Deputy Commissioner and Assistant Secretary Income Support through managing high volume office functions. The ability to prioritise, multi-task and display a high level of accuracy and attention to detail is crucial, along with strong people skills, a flexible approach to problem solving and the ability to use own initiative.

**Duties**:
It is important to note that the functions below provide a general context for an Executive Assistant role, but may not be a comprehensive list of responsibilities.
- Manage the information and workflow of a Senior Manager, and act as a coordination point for a range of administrative, financial and communication activities.
- Assist with developing and maintaining records, lists, instructions and information registers for a variety of purposes, including tracking correspondence, stakeholder and client contact details, travel and stationery.
- Assist, as required, with the processing and month-end reconciliation of accounts for the branch or division e.g. corporate credit cards, using departmental systems and in accordance with departmental policies and Secretary’s Instructions.
- Assist with preparation and quality assurance of documentation e.g. correspondence, submissions, briefs and reports in accordance with departmental guidelines.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch
- Liaise with internal and external stakeholders.
- Coordinate branch and division administrative tasks and events as directed.

**Eligibility**:

- Applicants must be an Australian citizen to apply.

**Notes**:
A merit pool will be established that may be used to fill similar positions (ongoing and non-ongoing) within the next 18 months.

DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation.

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