Administrative Officer

About the School

Buddina State School opened in 1979 and became an independent public school in 2016. The school currently caters for approximately 750 students from Prep to Year 6 who not only engage in the learning expectations of the Australian Curriculum but are also offered an extensive range of extra-curricular opportunities. These range from the academics of the Inspire Excellence Programme, artistic outlets of the Artist in Residence Programme and the biennial musical as well as surfing and skateboarding via our academy.

About the Role

As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine. The Administrative Officer (AAEP) reports to the Principal, Business Manager or nominated delegate.

You will perform a variety of administrative and support services as required in a fast paced and dynamic school office. These services include but are not limited to:
Administration of first aid to students and staff, including the management of student medical action plans and medication requirements
Roll marking, issuing leave, late notes, scheduling excursion rolls and variation to school roll marking
Assist with the collation and processing of student enrolments when required, student departures and maintaining student details
Maintain school calendar and messages on electronic school sign in conjunction with leadership team and staff
Collate, produce and publish school newsletter
Maintain school maps, staff lists, phone lists room plans, classroom signs, pigeon hole labelling
Assist the Leadership Team with the coordination of special events including school photos, awards nights, Anzac Day, Graduation ceremonies, Leadership ceremonies.
Assist the BM with facilities hire, the sign in/out of contractors, including the issue of WAAP's and keys
Finance duties include; data entry of supplier invoices and corporate cards.

Excellent telephone manner, strong written communication skills and strong interpersonal and customer service skills
High level attention to detail including accurate data entry
Good time management skills, and the ability multitask in a fast-paced environment
Ability to work as part of a team, with mínimal supervision, and under pressure
A positive and professional work ethic

Additional information:
A criminal history check will be initiated on the successful applicant.

Interested? To Apply:
Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
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