Administration Officer

5 days ago

Fitzroy, Australia YSAS Full time

Applications close Date : COB on Friday 1st November
- Generous Salary Packaging
- 5 weeks Annual leave
- Fixed term until 30th June 2025
- Part-time (up to 45.6 Hours per fortnight)
- Position available across Frankston, Rosebud
- Remuneration SCHCADS level 3 dependent on qualifications and experience + 11.5 % Employer superannuation

**About the position**

The Medical Reception and Administration Officer is the first point of contact for headspace Frankston and Rosebud, with the role providing frontline advice and support to young people and their families/carers seeking information, resources and help. The role also facilitates and at times initiates our site’s responsiveness in regards to initial contact, screening, warm referral and clinical escalation processes for young people within scope of practice.

Overall, the role undertakes a wide range of medical reception and administrative tasks including front of house triage telephone enquiries, client presentations at reception, room bookings, monitoring and supporting clients in attending appointments and other general administrative tasks to the headspace leadership team, staff and private practitioners.

The Medical Reception and Administration Team provides coverage for front line reception duties at each centre site and administration tasks for day to day running of the sites as delegated.

**Some of your key responsibilities will be**
- Administration qualifications and/or experience in a similar administration role.
- Demonstrated experience in providing administrative support to a multi
- disciplinary team including the requirement to maintain privacy and confidentiality.
- Excellent computer skills with proficiency in the use of Microsoft Office Suite, alongside the ability to quickly acquire knowledge about additional computer programs.
- Ability to contribute to process improvement
- Excellent interpersonal skills, and written and verbal communication skills.

**Please Note**
- Service delivery aspects of the role may be modified in order to comply with Victorian Government COVID-19 guidelines.
- As part of our Employment screening process you will be required to undertake a National Criminal History check and have a current Working with Children Check.

**Further Enquiries**

For a confidential discussion about the position, please contact, Kellie Jackson, Acting Headspace Manager, on 97696419 regarding the Administration Officer -, Recruitment Ref. Number -105_2024.
- YSAS has a zero tolerance for child abuse and is committed to the provision of a child-safe organisation.
- Please do not use Internet Explorer 8 or earlier versions._

  • Administration Officer

    2 weeks ago

    Fitzroy North, Australia TLC Health Care Full time

    Exciting opportunity for an enthusiastic and motivated Administration Officer who is ready to take on a new challenge. Administration Officer Locations: Fitzroy North Employer: TLC Healthcare Job type: Full time (Maternity leave cover starting October 2025 for 12 months) TLC Healthcare is an Employer of Choice for the last 9 consecutive years and a Global...

  • Team Administrator

    1 week ago

    Fitzroy, Australia Sharp & Carter Full time

    Fast paced role working in a diverse & fun team with heaps of social events - Supportive and understanding management with a collaborative approach - New & refurbished office space in Fitzroy close to local cafes and hot spots! **About the role** Are you a dynamo in the world of administration and customer service? Are you ready to dive into a fast-paced,...

  • Customer Service Officer

    1 week ago

    Fitzroy, Australia Melbourne Audiology Centre Full time

    **Job title** Customer Service Officer / Accounts Officer **Position Status** Full time **Location** Working at Fitzroy hearing centre Mondays to Fridays. From time to time and based on business needs you may be asked to work from one of our other hearing centres. **Reporting to** Reports to the General Manager and Accounts Manager. **Job...

  • Administration Officer

    1 week ago

    Fitzroy North, Australia TLC Health Care Full time

    Administration Officer - TLC Clifton Views Location: Fitzroy North, Melbourne Company: TLC Healthcare Hours: Full-time, Onsite, Monday - Friday (9:00 AM - 5:00 PM) hours may vary depending on operational needs. About Us TLC Healthcare is a proud Employer of Choice for the past nine consecutive years and was awarded the Global Healthy Workplaces Award...

  • Receptionist/administration Assistant

    1 day ago

    Fitzroy North, Australia Caroline K Morgan Full time

    Receptionists serve as a business’ front-desk associate and are responsible for several administrative support duties that keep the office running efficiently. Receptionists may greet visitors, handle incoming and outgoing correspondence, maintain files and records, perform data entry, maintain office calendars and schedules, keep the office clean, safe,...

  • Administrator / Receptionist Vibrant and Dynamic

    2 weeks ago

    Fitzroy North, Australia Engage Personnel Full time

    Forward-thinking accounting firm - entirely cloud based - Positive, inclusive and dynamic culture - Modern offices with lots of natural light A great opportunity to join a growing public practice accounting firm and be an integral part of their administration team. **The Company** This vibrant and dynamic accounting firm is located in the Northern Suburbs...

  • Bookkeeper/administration

    2 weeks ago

    Fitzroy, Australia United Co. Full time

    United Co. is a flexible workspace offering a range of private offices, coworking spaces, premium conference rooms and event bookings. We are looking for a talented Bookkeeper to join our team. **WHAT'S ON OFFER** - Be part of an energetic team - Work in a world-class office space - Enjoy free use of an on-site gym and wellness space, showers and change...

  • Patient Bookings Officer

    2 weeks ago

    Fitzroy, Australia GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Your life’s best work! We have an exciting position for a Patient Bookings Officers to join the team here at St Vincent’s in the heart of Melbourne. Your role will be to ensure a...

  • Operations Coordinator

    2 weeks ago

    Fitzroy, Australia Victorian Aboriginal Legal Service Full time

    **Salary Offering $83,840.56 (FTE) plus superannuation** **Office Location 184 Gertrude Street, Fitzroy, Vic, 3065** **This role is a part time fixed term role for 24 months** - **Additional Benefits**:_ - 17.5% Leave Loading - 5 extra days leave on top of 20 days annual leave - Only required to work 35 hours per week, any extra hours worked will be...

  • Retail Sales Assistant

    1 week ago

    Fitzroy, Australia Leonard St Full time

    **Leonard St Permanent Part Time** Leonard St is seeking a Permanent Part Time employee to join our amazing team. We have created a culture of like minded humans who love interacting with like minded humans. It is a fun and flexible envirnoment. - understanding of Leonard St brand aesthetic and values - grasp of niche market - Grounded Customer Service...