
Service Administrator
2 days ago
**Country**:
Australia
**Location**:
8 Nexus Ct,Mulgrave,Melbourne,Victoria,3170,Australia
**Build a career with confidence**
Carrier, a global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries. Today, we continue to lead because we have a world-class, diverse workforce that puts the customer at the center of everything we do.
**The role**:
- Full control in relation to all aspects of administration - raising jobs, tracking costs, and ensuring jobs are closed out in a timely manner to meet client expectations.
- Providing excellent customer service to both external and internal customers.
- The key communication linkage between the customer, the staff who performs the work onsite, and the wider team.
- Responsible for the operational needs and day-to-day administration of the team.
- Communication and coordination with the staff for advanced scheduling of their work to ensure efficient and prompt completion of allocated tasks.
- Accountable for timely data entry including customer creation and entry/maintenance of customer service contracts, raise jobs, dispatching, raising of purchase orders for jobs, planning, scheduling & operating for staff utilization.
**Key responsibilities**:
- Manage the process of deliverable jobs (breakdown service, agreement maintenance, project and quoted work, and internal/other) from creation to completion stage using the ERP systems.
- Monitor the activities of field staff by maintaining productivity and utilization levels using the Reporting systems and report any anomalies to the associated Manager.
- Manage data entry of contracts - contract renewals, new contracts, warranty creations.
- Prepare and process invoices for completed service jobs, ensuring accuracy and compliance with company policies and customer agreements.
- Manage billing activities related to service jobs, including tracking, and recording expenses and purchase orders.
- Maintain shared inbox/s.
- Collate and submit timesheets to payroll, ensuring that all time is accounted for on service tickets or internal codes, and ensuring that all discrepancies or excess unproductive time is reported to the appropriate Manager.
- Promote and adhere to Environmental Health and Safety policies and procedures in relation to the business unit.
- Conduct audits of service expenditures to ensure adherence to budgetary guidelines and financial policies.
- Analyse contract related expenses and identify opportunities for cost optimisation and efficiency improvements.
- Assist in managing forecast & budgets and expenditures, collaborating with relevant stakeholders.
- Maintain accurate and up-to-date records of maintenance repairs & maintenance required, and customer information.
- Facilitate effective communication between various teams within the Control’s department, ensuring a seamless flow of information.
- Collaborate with Service Managers / Project Managers to plan and schedule day-to-day operations of Technicians, ensuring timely service delivery as per contractual commitments.
- Act as the primary point of contact for Technicians, promptly addressing their issues and coordinating resolutions with the Manager, including vehicle, tool, equipment, and parts requirements.
**Requirements**:
- Previous experience in service and sales administration or coordination, preferably in a similar industry.
- Proficient in using Service ERP systems (experience with SAP, Service Max & Salesforce preferred)
- Excellent communication and interpersonal skills to interact effectively with customers, technicians, and internal teams.
- Strong organisational and multitasking abilities to manage various tasks concurrently.
- Attention to detail and accuracy in data entry and reporting.
- Ability to work under pressure and meet deadlines.
- Understanding of safety regulations and environmental health practices.
- Customer-focused mindset with a commitment to delivering high-quality service.
- Shows self-motivation and initiative, taking proactive steps to achieve goals and contribute to the team.
- Demonstrates a strong problem-solving ability, effectively resolving challenges and finding solutions.
- Results-oriented and pays strong attention to detail, ensuring accuracy and quality in work.
- Proven success in organising multiple and diverse tasks within a flexible working environment, adeptly managing various responsibilities.
- Intermediate computer skills and high level of attention to detail
- Possess a solution-based mentality and the ability to be adaptable in a fast-paced high-pressure environment.
**Benefits**:
- Attractive salary package + Full time opportunity
- Excellent job stability + Ongoing training and development opportunities
- Inclusive work environment + Supportive management team
**Our commitment to you**
Our greatest asset
-
HR Services Administrator
1 week ago
Mulgrave, Australia deliberatepractice Full time**HR Administrator** - Well-known and respected company - Global organisation - Competitive remuneration & flexibility Previous administration/ coordination experience within an HR team is desirable. The role is full time and offers flexibility in terms of hours and WFH arrangements. It is a great opportunity to enhance your career, work with great people...
-
Service Support Administrator
2 days ago
Mulgrave, Australia Alerton Australia Full time**THE COMPANY** We are a market leading provider of Smart Building Systems and Services, with an exceptional reputation for providing high value, innovative solutions. The largest independent Smart Building Systems' provider in Australia with over 300 Australian employees with offices in all Australian regions, USA, UK, Singapore and Malaysia. **THE...
-
Customer Service Administrator
1 week ago
Mulgrave, Australia City FM Australia Full timeCity FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY This role of Customer Service Administrator, offers excellent prospects for a driven professional to further enhance their negotiation and...
-
Cleaning Administrator
2 weeks ago
Mulgrave, Australia City FM Australia Full timeCity FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners - Kmart. THE OPPORTUNITY Reporting to the Regional Cleaning Manager, you will support the Adhoc Cleaning team by coordinating team tasks and workload, adhering...
-
Administration Officer
2 weeks ago
Mulgrave, Australia SMS Personnel Full time**Administration Officer** - **Mulgrave Office** - **Ongoing training and support with opportunity for growth** - **Full time position** - **Construction maintenance business** **About the company**: - Construction and maintenance solutions business providing professional building and construction services across all industries covering Melbourne and...
-
Temporary Administrator
1 week ago
Mulgrave, Australia Sharp & Carter Full timeTemp to Perm opportunity to enhance and develop your skills! - Excellent hourly rates available!! - Mulgrave office - work close to home **About the role** My client is seeking a polished and forward-thinking Administrator to join their tight-knit team and provide excellent support to the Leadership Team, in a role that will allow variety and a new...
-
Sales Administrator
2 weeks ago
Mulgrave, Australia Life Fitness Australia Full time**The Opportunity** Life Fitness Australia has an exciting opportunity for an experienced individual to join our National Sales Administration team at our Mulgrave, VIC office in a permanent full-time position. This position would suit someone who is dedicated to providing comprehensive sales administration support and is also able to provide specific...
-
Payroll Administrator Officer
2 weeks ago
Mulgrave, Australia Chandler Macleod Full time**Payroll Administrator Officer** *** An opportunity exists for an experienced Payroll Admin Officer to join Chandler Macleod for a full-time permanent hybrid role. Immediate start is available, office based in Mulgrave. Chandler Macleod prides itself in our flexible work culture, and friendly team. **Position Summary** - The Shared Services division...
-
Administration Officer
2 weeks ago
Mulgrave, Australia Daimler Truck Financial Services Australia Pty Ltd Full timeTasks WE MOVE THE WORLD THROUGH SUSTAINABLE AND INTELLIGENT FINANCIAL SERVICES SOLUTIONS At Daimler Truck Financial Services we are an integral part of Daimler Truck AG and we support the sale of trucks and buses worldwide as well as the implementation of new technologies for sustainable, green, autonomous and safer transport. We understand our customers...
-
Office Administrator and Allrounder
1 week ago
Mulgrave, Australia KB Food Company Full timeKB Seafood Co is Australia's largest seafood company and one of the most awarded & successful food service operators. The business employs over 250 fantastic people with a humble/inclusive culture. We provide over 30,000 tonnes of seafood annually to leading foodservice operators and major supermarkets. Our brands include, KB Seafood Co, Just Caught Frozen...