Leadership Assistant

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 28/01/2025 - 26/01/2026

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1455325

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively, including high level oral and written communication skills.

**SC4** Demonstrated capacity to provide advice and support to leadership, teachers and education support staff in relation to students' learning needs.

**SC5** A commitment to professional learning and growth for both self and others including the ability to learn new software as required.

**Role**:
The Leadership Assistant and Inclusion Administrator will work closely with the Principal and Leadership Team to support an effective and professional school leadership standard.

As Leadership Assistant, you will assist with meeting scheduling, be responsible for the school communications (including website, newsletter and social media posts) as well as support administrative tasks required by office staff.

As Inclusion Administrator, you will assist the Inclusive Education Coordinator & Wellbeing Team in the coordination of the Disability Inclusion program.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student records for the DIP program and maintain school SSSO files.
- Provide required level of administrative support for school projects and activities.
- Manage induction programs for new staff, volunteers and other workers to the school.
- Maintain the school communication tools.

**Specific Responsibilities of the Leadership Assistant**:

- Collaborate with Principal and wider Leadership Team
- Manage the storage of confidential student documentation & assessments and maintain the organisation of these files
- Schedule parents / staff for meetings with the Leadership Team members
- Monitor and maintain the school website
- Collate and publish the school newsletter
- Complete admin processes required of the Principal
- Respond to requests from allied health professionals and ensure the completion of associated administrative tasks
- Coordinate the Year 7 Transition Program
- Capacity to fill in at the general office reception area and provide