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Executive Administration and Project Officer
2 weeks ago
APS Level 5
- Melbourne, VIC
- $90,580 - $96,839
**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.
**The Role**
The Gender-based Violence Reform Unit is seeking experienced, passionate and driven individuals to join us in various roles, supporting the establishment of the new Unit and spearheading transformative change across the higher education sector.
The Gender-based Violence Reform Unit will work to ensure that higher education institutions are safe for all students and staff and effective action is taken to prevent and respond to gender-based violence.
**Duties and Responsibilities**
The Executive Administration & Project Officer provides executive administration, operational, event and project management support to the Assistant Secretary and Senior Leadership Team, including through:
- Providing support across key projects, engagements and events, including coordinating planning, workflow, logistics, timelines and stakeholder communications.
- Supporting the development and coordination of high-quality content for stakeholder engagements and events, including resources, materials and various written communications.
- Providing post-event support for reporting on outcomes, feedback and evaluations.
- Supporting effective liaison with internal and external stakeholders to facilitate shared engagement goals, including anticipating and responding to stakeholder needs and expectations.
- Project coordination and administrative support for cross-functional initiatives and responding to or escalating emerging issues as needed.
- Supporting the team’s engagements and awareness of key issues by drafting summaries, briefings, meeting materials, correspondence, and more.
- Ensuring appropriate stakeholder engagement and information management processes.
- Providing administrative and executive support to the Assistant Secretary (AS), including managing document workflow, coordinating information, secretariat support, drafting correspondence, diary management, telephone calls and inbox management and responding to meeting requests.
- Working with colleagues to ensure that all correspondence is managed appropriately ensuring all deadlines are met.
- Coordinating the workflow of the Unit and undertaking complex administration tasks.
- Coordinating travel arrangements for senior executives including flights, accommodation, transport and itineraries.
- Supporting procurement activities and payment of invoices as directed.
- Managing record keeping in accordance with departmental processes.
- Assisting location site leaders with daily requirements.
- Assisting with onboarding, new starters and departing staff as required.
**How to Apply**
- Provide a summary (**no more than 500** words**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.
**Eligibility**
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.
Please refer to the **Job Information Pack** for more information about the role.
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