Executive Assistant

**Job no**: 898125
**Work type**: Part time
**Location**: Adelaide CBD
**Categories**: Administration, Business and Management, (EOI) Expression of Interest

**EXPRESSION OF INTEREST**

**Executive Assistant, Statewide Communities of Practice - ASO3**

**LHN Support - North Adelaide (5006)**

**0.6FTE**

Staff are invited to express interest in undertaking this role and must be available for/from** 24 April 2025- 30 Aug 2025 (4 Months)**

**The Executive Assistant will be responsible for**:

- _Assist the Project Team in effectively responding to enquiries within the scope of the position and redirect enquiries or action as appropriate._
- _Provide courteous, professional and prompt handling of enquiries, both face to face, correspondence and over the phone._
- _Assists with employee contract changes or new employee documentation efficiently. _
- _Work collaboratively with Administration to ensure stationery supplies and ordering is regularly maintained._
- _Ensure office systems and procedures are established, enhanced and maintained._
- _Ensure the timely processing of incoming and outgoing Correspondence._

**It is essential that applicants for this role have**:
**Personal Abilities/Aptitudes/Skills**:

- Excellent communication skills including written and verbal.
- High level of interpersonal and negotiation skills.
- Proven ability to work efficiently within a small team environment and to effectively resolve conflict.
- Proven ability to recognise and discreetly deal with confidential matters; demonstrate integrity of the highest order and exercise diplomatic skills appropriate to sensitive and high-level issues.
- Proven ability to proactively identify problems and issues and to exercise initiative/sound judgement in formulating and implementing solutions and actions.
- Proven ability to meet stringent deadlines, perform well under pressure and to manage demanding/competing work requirements.
- Proven ability to work with a high degree of independence, to determine priorities and to anticipate the requirements of Project level Managers.
- High level of analytic/attention to detail/research related skills.

**Experience**
- _High level confidential Executive Administrative support to senior staff, including the drafting and editing of briefs_
- _Proven experience in a similar role, highlighting sound organisational skills and the ability to prioritise varying and conflicting workloads._
- _Experience in arranging and providing high level support for meetings/functions._
- _Experience in the preparation of agendas, minutes, letters and drafting correspondence and proof reading._
- _Experience in establishing and maintaining effective office systems, procedures and technologies._
- _Advanced keyboard skills with a high degree of accuracy. _
- _Experience in producing well-presented accurate documentation._
- _Experience in developing, implementing and monitoring procedures to enact a high-level quality and safety service provision to internal and external customers._

**Knowledge**
- _Knowledge of the principles and practice of OHSW, Equal Opportunity, the Public Sector Act 2009 Code of Ethics and diversity appropriate to the requirements of the position._
- _Sound knowledge and awareness of the functions and responsibilities of Senior Managers within the organisation._
- _Sound knowledge and understanding of customer service principles in a multicultural organisation._
- _A broad understanding of state and government health legislation, policies and structures_

**EOI must be received by - 24/04/2025 - 11:55pm**

Enquires can be made to:
Ferliz Samortin

Position: Administration Coordinator

Phone: 81616003

**Application** **Criteria**

Applicants are required to submit a resume and (if applicable) are encouraged to provide a statement (cover letter) outlining their interest in the role and the attributes they can bring, matched to the Role Description.

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**Attachments**:
Australian applicant guidelines

**Advertised**: 10 Apr 2025 Cen. Australia Standard Time
**Applications close**: 24 Apr 2025 Cen. Australia Standard Time