Administrative Assistant

Reference Number: S100-25-3060

Closing Date: 18/05/2025

Employment Type: Temporary Full Time (-)

**Administrative Assistant**
- Temporary full-time position, 35 hours per week (maternity leave cover-upto 12 months)
- Salary from $75,960.23- $82,225.96 per annum + 11.5% superannuation
- Generous professional development opportunities

**About us**:
We are not your usual, we are upbeat, resourceful and determined. Our staff and community are at the core of what we do, looking for ways to work together and support each other. Naturally welcoming, we share good-natured humour and positivity. We aim to inspire a sense of possibility and create opportunities for all by rolling up our sleeves. Our workplace is agile and flexible, keeping ahead of the times. Be a part of it, let’s get something started.

**About the role**:

- Manage telephone enquiries and interview persons seeking information, redirect or make arrangements as appropriate.
- Resolve complaints/queries on request.
- Schedule appointments and alert the Executive Manager Corporate Services and Governance on a daily basis.
- Councillors fees:

- Prepare and pay Councillors’ fees each month.
- Maintain Councillors’ Fees Register
- Reconcile and distribute Councillors End of Year statement/Payment Summary
- Councillors travelling allowance:

- Calculate and pay Councillors travelling allowance on a quarterly basis.
- Maintain Travelling Allowance Register
- Control and monitor the Financial Services Section requirements for WH&S documentation and inspections.
- Assist in preparation of IPR documents including Fees & Charges, Operational Plan, annual financial statements and Long Term Financial Plan.
- Coordinate Corporate Services and Governance reports to the Ordinary Meetings of Council.
- Coordinate Corporate Services and Governance reports to Executive Meetings.
- Ensure relevant Council resolutions are completed in a timely manner
- Ensure compliance of organisational standards for all relevant corporate documents.
- Provide office support and training for Council’s electronic document management system.
- Distribute electronic document management system workflow where required.
- Key User for Corporate Services and Governance electronic document management system, InfoCouncil and InDesign software.
- Coordinate office supplies and equipment.
- Update and maintain appropriate meeting rooms as required.
- Assist in developing presentations to Council and Executive.
- Provide assistance to and relieve the Personal Assistant to Director City Governance when required.
- Organise conference/training itineraries (including travel, accommodation) for all Financial Services staff.
- Maintain Council's website pertaining to financial information.
- Maintain the Corporate Services and Governance intranet page.
- Monitor and report on Financial Services Section Business Plan.
- Maintain Council’s Portable Attractive Items register for Corporate Services and Governance.
- Coach, mentor and manage work performance and duties of Financial Services Trainee, when required.
- Relevant tertiary qualifications or job related experience.
- Relevant job related experience in a similar role
- High level interpersonal skills and demonstrated high level written and oral communication skills
- Ability to maintain confidentiality and exercise discretion and diplomacy at all times
- Excellent time management, organisational, analytical and problem solving skills
- Commitment to living our values of respect, integrity, teamwork, trust and optimism. It is through **respect**, **integrity** and **teamwork** that we build **trust** and create **optimism** for Campbelltown’s future.

**As a member of our friendly and passionate team, you will receive the following benefits**:

- Temporary full-time position, 35 hours per week (maternity leave cover-upto 12 months)
- Salary from $75,960.23- $82,225.96 per annum + 11.5% superannuation
- Flexible work arrangements
- Fortnightly Pay
- Access to our Employee Assistance Program (EAP)
- Secure staff car park and close to public transport
- Generous professional development opportunities
- Generous leave entitlements

**Key contact**: For further information contact Corinne Mears, Executive Manager Corporate Services and Governance on 02 4645 4695

**Applications close**: 18 May 2025.

Campbelltown City Council is an Equal Employment Opportunity employer and values the unique contributions of all people. Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds and people with a disability are encouraged to apply.