Executive Assistant/ Office Coordinator

2 days ago

Kurri Kurri, Australia Alfabs Full time

We are Alfabs Australia, primarily located in the Hunter Valley, NSW. Being an Alfabs Team Member means you will be working with an industry leader who genuinely values the contribution of each and every member of our team. We provide genuine flexibility, development opportunities and a culture of collaboration and comradery as we strongly believe People make Alfabs

An opportunity now exists for a confident and skilled Executive Assistant/Office Coordinator to support our executive teams dynamic and fast-paced environment. In this Role, you will be the face of the Alfabs group, running the reception in our brand new mining building. Reporting directly to the CEO and CFO you will play a Key role in planning, organising and supporting the executive team's activities. This role will also involve Event Management as you will be the Key organiser of Alfabs employee and group events. This is a critical position requiring attention to detail, discretion, and a proactive mindset. You'll play a key role in keeping day-to-day activities running smoothly while representing the firm to key stakeholders, both internally and externally.

**The Role**:

- Providing direct administrative support as needed to the executive team
- Scheduling appointments, meetings and booking travel
- Proactively managing the executive teams calendar
- Managing start to finish of company events, including managing relationships with sponsors and clients
- Preparing board packs proactively for meetings
- Managing and scheduling bookings of office meeting rooms, ensuring availability for required meetings
- Coordinating set up of meeting rooms, including equipment and refreshments
- Assisting in maintaining company systems and data entry for the group as needed
- Handling highly confidential information with discretion and professionalism

**Knowledge, Skills and Experience**:

- Business Administration cert II or equivalent
- Current Drivers License
- Excellent written and verbal communication skills
- Minimum 2 years as an Executive Assistant
- Event management experience
- Excellent proactive problem solving skills
- Extensive customer service experience, specifically in a complaints handling capacity
- Proficient database and spreadsheeting skills
- Microsoft Suite Proficiency

**Other Desirable Qualities**:

- Experience in the mining/manufacturing industry
- High level of organisation
- High energy and confident in approach
- Technology trouble-shooting skills
- Qualifications in Event Management

  • Executive Assistant

    1 week ago

    Kurri Kurri, New South Wales, Australia Workfast Full time $86,400 - $108,000 per year

    We are seeking a confident and highly skilled Office Coordinator to support the executive team in a dynamic and fast-paced environment. This is a critical role for a professional with strong administrative experience, excellent communication skills, and the ability to coordinate high-level business activities. $38–$42/hr + super depending on skillsTemp -...

  • Sales & Project Coordinator - Kurri Kurri

    5 days ago

    Kurri Kurri, Australia One Group Pty Ltd Full time

    **Your New Company**: Our client is a leading supplier to commercial and industrial construction projects nationwide, is seeking a dedicated Sales & Project Coordinator to join the team. **Your New Role**: As a Sales & Project Coordinator, you'll ensure the smooth execution of projects for multiple clients within our manufacturing environment. Your duties...

  • Project Coordinator

    3 days ago

    Kurri Kurri, Australia Alfabs Full time

    Alfabs Group is a well-established company, renowned for delivering turnkey solutions for complex, high-profile projects across the Infrastructure, Mining, Ports, and Construction sectors. Alfabs Engineering, the flagship division of Alfabs Group, is recognised for its strong reputation and commitment to fostering a professional and supportive work...

  • Learning Support Teacher

    3 days ago

    Kurri Kurri, Australia Catholic Schools Office, Diocese of Maitland-Newcastle Full time

    Posted: 11/10/2024- Closing Date: 21/10/2024- Job Type: Permanent - Full Time- Location: Kurri Kurri- Job Category: Education, Childcare & TrainingHoly Spirit Primary School, Kurri Kurri is seeking a Permanent Full Time Learning Support Teacher to join the team January 2025. Holy Spirit Primary School, Kurri Kurri is located in the beautiful Hunter Valley...

  • Aquatic Operations Coordinator

    2 weeks ago

    Kurri Kurri, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **NSW, Kurri Kurri Aquatic and Fitness Centre - Kurri Kurri NSW 2327** - Great career paths and development with an entrepreneurial organisation - ** Part time position**: - Enjoy a great work / life balance with mornings, evenings and weekend rosters This is a great opportunity for qualified, friendly and skilled Aquatic Operations Coordinator to join the...

  • Casual Administration Officer Positions

    1 week ago

    Kurri Kurri, Australia Hunter New England Local Health District Full time

    **Flexible, rewarding, and welcoming—be part of a supportive team at Kurri Kurri District Hospital!** **Working at Kurri is a pleasure**, and we’re looking for Casual Administration Officers to join our friendly team!** **Employment Type**: Casual **Position Classification**: Administration Officer Level 3 **Remuneration**:$34.46 - $35.54 per hour +...

  • After Hours Coordinator

    5 days ago

    Kurri Kurri, New South Wales, Australia Hunter New England Health Full time $100,000 - $120,000 per year

    Join a small, supportive community where your leadership, emergency expertise, and compassion make a real impact Employment Type: CasualPosition Classification: Registered NurseRemuneration: $ $51.08 per hour + 12% superLocation: Kurri Kurri HospitalRequisition ID: REQ611683Applications Close: Thursday, 23rd October 2025 About the RoleStep into a key...

  • Customer Service Officer

    5 days ago

    Kurri Kurri, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **NSW, Kurri Kurri Aquatic and Fitness Centre - Kurri Kurri NSW 2327** - Great career paths and development with an entrepreneurial organisation - Free facility access - Multiple permanent & casual positions available This is a great opportunity for passionate and friendly people who enjoy delighting our members and visitors and leave lasting positive...

  • Customer Service Officer

    3 weeks ago

    Kurri Kurri, Australia Belgravia Health and Leisure Group Pty Ltd Full time

    Overview I saw an ad on Seek I saw an ad on CareerOne I came from LinkedIn I was looking on the Belgravia website I was given a flyer at a Belgravia site I was referred by a current Belgravia Employee I am currently employed by Belgravia and saw the job advertised internally I have worked with Belgravia before I enquired by phone or in person at a Belgravia...

  • Administration Officer

    2 weeks ago

    Kurri Kurri, Australia Hunter New England Local Health District Full time

    **Grow your administrative skills and gain hands-on experience in a dynamic healthcare environment!** **Remuneration**: $64,046.06 - $66,170.25 p.a. + Superannuation + Salary packaging **Employment Type**: Temporary Full Time - March 2026 **Position Classification**: Administration Officer Level 2 **Hours Per Week**:38hrs per week **Location**:Kurri Kurri...