Executive Assistant

3 days ago

Kurri Kurri, New South Wales, Australia Workfast Full time $86,400 - $108,000 per year

We are seeking a confident and highly skilled Office Coordinator to support the executive team in a dynamic and fast-paced environment. This is a critical role for a professional with strong administrative experience, excellent communication skills, and the ability to coordinate high-level business activities.

  • $38–$42/hr + super depending on skills
  • Temp - perm position available
  • Work with an industry leader in the mining and manufacturing sector

You'll benefit from working in a brand-new mining office facility, with genuine flexibility, development opportunities, and a supportive team culture. Alfabs is an industry leader that values collaboration, comradery, and the contribution of every team member.

What you need

  • A minimum of 2 years' experience as an Executive Assistant or in a similar administrative role
  • A Certificate II in Business Administration (or equivalent)
  • Event management experience and the ability to coordinate company-wide functions
  • Excellent written and verbal communication skills, including customer service and complaints handling
  • Strong proficiency in Microsoft Office Suite, spreadsheets, and databases
  • A current driver's licence
  • High attention to detail, discretion, and the ability to manage confidential information

What you will be doing

  • Providing direct administrative support to the management team
  • Proactively managing executive calendars, scheduling meetings, and booking travel
  • Preparing board packs and other key documents for meetings
  • Running the reception for Alfabs' new mining building and being the first point of contact for stakeholders
  • Coordinating company events, including staff functions, sponsorships, and client events
  • Managing meeting rooms, including scheduling, setup, and technical requirements
  • Assisting with data entry, maintaining company systems, and ensuring smooth day-to-day operations
  • Handling confidential information with discretion and professionalism

About us

Workfast is a labour hire company supplying skilled professionals to some of Australia's largest and most respected employers across the mining, construction, and industrial sectors. We focus on fair pay, safe working conditions, and supporting our workers throughout their employment in accordance with Fair Work standards.

We welcome applicants from diverse backgrounds and support candidates with disabilities during the recruitment process. All personal information is handled in accordance with the Privacy Act 1988.

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