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Executive Assistant

2 weeks ago

Barangaroo, Australia Westpac Group Full time

**Sydney CBD location with hybrid working arrangements**:

- **Supporting two National GM’s in an agile and highly professional environment**:

- **Be part of a vibrant and growing part of Westpac
**How will I help?**

We are currently looking to recruit an experienced Executive Assistant to provide support to the National General Manager - Healthcare & Professional Services, and the National General Manager - Working Capital. Supporting the two General Managers, you will play a key part in balancing conflicting commitments nation wide, in a fast-paced diverse team. You will liaise with internal stakeholders, as well as high-end clients and business partners of the Commercial Bank.

Day to day responsibilities will include:

- Diary management, including coordination of all meetings/conferences.
- Coordination of team and external guest meetings including managing invite lists, meeting rooms, set-up and materials.
- Coordination of leadership team and external guest meetings including managing invite lists, meeting rooms, set-up, and materials.
- Coordination of team events, functions, training, and conferences including distribution of invitations, collating replies, liaising with venue and catering providers
- Initiate and coordinate staff movements (including documentation technology set-ups, security access and stakeholder liaison for new entrants, transfers, separations and desk moves.
- Facilitate the onboarding and induction process for new starters within the team.
- Collation of documents/packs to support meetings on a daily basis.
- Managing and coordinating annual leave plans across teams and job families.Act as the primary point of contact for all other administrative roles within Commercial Banking, major stakeholders, and customers

**What's in it for me?**

You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

In order to be successful in the role you will be able to demonstrate:

- Prior experience in an Executive Assistant role supporting senior/executive leaders (ideally from financial services background).
- Excellent written and verbal communication skills
- Exemplary Office 365 (Word, PowerPoint, Excel and OneNote)
- Ability to self-manage, work autonomously and with the ability to make decisions
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time
- Ability to liaise with staff and clients at all levels and the gravitas to hold senior stakeholders to account.A working style that is team oriented and flexible

**What’s it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion. Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the **APPLY **or **APPLY NOW **button.