Project Administrator

**At BAE Systems Australia**

Do interesting work that MATTERS

ENJOY what you do

GROW your career

Be YOU

We work in a thriving sector - one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

**About the OPPORTUNITY**

We currently have an exciting opportunity to join us as a Project Administrator within our Aircraft, Training and Sustainment line of business with our team based at Williamtown NSW. Reporting to the Senior Estates and Facilities Lead, this role is responsible for supporting the daily operations of the office along with working closely with the operations teams to ensure the office runs efficiently, and to build a sense of community within the office.

We embrace flexible work arrangements at BAE Systems Australia such as a 9-day fortnight and hybrid working. This role will be based in our Williamtown Office in NSW.

**Key responsibilities include**:

- Taking of clear and concise meeting minutes and records of actions
- Follow up of actions to ensure close out
- Correspondence administration
- Local point of contact for external and internal stakeholders
- Identify opportunities for process and office management improvements/ design and implement new systems
- Provide administrative support to direct team with regards to travel bookings, expense acquittals support and any other general ad-hoc tasks as they arise
- Maintain the primary meetings/ reporting calendar and arrangements for team
- Distribution of communications to the site
- Ad-hoc tasks as required

**About YOU**
- Previous experience in a similar role
- Excellent communication skills required, both written and verbal
- Exceptional attention to detail
- Strong organisational and time management skills with the ability to effectively prioritise
- A proactive and can do approach
- Team orientated with the ability to work with a variety of people
- Organisational and problem-solving skills
- Previous experience with minute taking
- Ability to interact effectively with colleagues within and outside the immediate team, to implement office requirements
- Intermediate skills in Word, PowerPoint and Excel
- Eligibility for a Negative Vetting Level 1 Defence security clearance

**About US**

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We are proud to be recognised as an employer of choice for women by WORK180.

**Clearances**

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.