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Office Administrator

3 weeks ago

Dover Heights, Australia Patina Design Studio Full time

PART-TIME OFFICE ADMINISTRATOR
PATINA DESIGN STUDIO IS HIRING

This is not a design role - no design experience necessary.

Tasks

This is an administrative role to support the design team with the ordering process (local and international purchases), record keeping, coordinating installations, and handling of multiple suppliers for design projects as well as bookkeeping and invoicing duties (Xero). It involves thorough attention to detail to ensure ordered items are correct and on track for deadlines and deliveries. You will also be responsible for developing and maintaining office systems and protocols, assisting with proposals, data entry and maintenance, general office administration duties, responding to information requests from the design team and assisting with client enquiries and interactions.

Criteria - required

*Minimum 3 years experience in an admin and logistics-based team role (e.g. office manager, office coordinator, admin assistant, concierge, personal assistant, planner) with day to day tasks including data management, logistics and customer service, meeting preparation, diary management, receiving and inspecting goods
Xero, Word, Excel, Planner/Trello.

Criteria - preferred

*Experience with project management software such as Mydoma advantageous (must be willing to learn)
*Excellent writing skills for pitches and editorials advantageous
*Prior experience in a design and architectural office would be highly advantageous
*Graphic design skills and experience with Photoshop/InDesign advantageous
*Ability to assist with marketing initiatives and website advantageous

Personal Attributes

*Reliable with meticulous attention to detail and extremely organised.
*Exceptional record keeping and time management skills
*A high level of planning, communication and social skills, must be happy collaborating with many different people.
*Ability to implement and follow internal systems and processes
*Excellent work ethic - honest, reliable, trustworthy
*Positive and warm personality
*Self-motivated and proactive; take initiative to dig deeper to resolve a problem
*Communicate effectively (verbal and written), problem solve and positively manage expectations
*Trusted employee with an understanding of how to handle sensitive/confidential information with discretion
*Use own initiative and be proactive to conduct duties with mínimal guidance

Sydney eastern suburbs location.

2 days a week with potential to increase. (Thursdays required, the rest of the week is flexible). Preference to work from our office.

To apply

Please include salary expectations.
No recruiters please

**Job Type**: Part-time
Part-time hours: 15 per week

Schedule:

- Flexible hours
- Monday to Friday

Ability to commute/relocate:

- Dover Heights, NSW 2030: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 2 years (preferred)

**Language**:

- English (required)

Work Authorisation:

- Australia (required)