Office Assistant

2 weeks ago

Fortitude Valley, Australia Witthoft Engineering Full time

**About us**:
WE are looking for a person that really suits the role and the team. The role description below indicates what we are looking for but isn’t confined to every detail. WE hire personality and compatibility with the right twist of professionalism. Full-time or part-time availability open for discussion.

**About the role**:
This role will see you committed to providing administrative assistance that supports the office manager and project administration officer to run the office. Key accountabilities for this varied role are listed (but not limited to):

- Manage Reception including answering and directing all phone calls, and assisting walk-ins;
- Ensure communal areas including meeting rooms are kept clean and tidy;
- Inventory of office stationery and kitchen supplies;
- Maintain and update filing and storage systems in the office;
- Monitor in
- and outgoing mail;
- Manage receipting, storage and delivery of hardware process;
- Assist with templating, proof reading and updating documents in the ISO9001 Quality Management System;
- Manage internal communication of updates via Witthoft pinboard, TV and fortnightly ‘Company Update’ E-mails;
- Expand current external company presentation via LinkedIn, Website and other marketing channels;
- Assist our engineers with project support, including updating of registers;
- Manage company set-up in various customer databases;
- Liaising with property management on building related matters;
- Maintain general and office equipment supplies and arrange calibration of relevant equipment;
- Manage fleet bookings, insurances and maintenance;
- Provide assistance with accounts receivable, including invoicing, debt collection;
- Support IT department with hardware orders and keeping the IT structure intact (printers etc.);
- Assist with organising and coordinating company events;
- Onboarding assistance including putting together induction packs, updating the relevant HR registers, directories and files, and
- Ad-hoc duties as required.

**Experience and Qualifications**:

- Bachelor’s degree highly regarded;
- 2+ years’ experience in an administrative capacity desired;
- Familiarity with technology;
- Marketing savvy;
- Pleasant, friendly nature;
- Switched on, keen and curious;
- Experience with bid management and development of proposals;
- Experience with accounting software Xero;
- Experience at managing the internal and external audits for the ISO 9001 quality management standards external audits for Australia;
- Strong interpersonal communication skills.

**Success Criteria**:

- Great communication skills, friendly personality, professional presentation, and willingness to assist other team members as required;
- Outstanding customer service;
- Sound knowledge of Microsoft Office skills (Word, Excel and Power Point);
- Desire to learn, grow and progress;
- Previous experience in an administrative role;
- The ability to work independently and as part of a team; and
- Demonstrated ability to take initiative and problem solve as issues arise;
- Full working rights in Australia.

**Our Benefits**:

- Fantastic team culture;
- Flexible and supportive workplace arrangements;
- Career development and training opportunities;
- Experienced team members to offer on-the-job mentoring and support.

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