Property and Facilities Assistant

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world.
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this job involves
The Property and Facilities Assistant will assist the Operations Manager with the delivery of quality property and facilities management services across a government owned portfolio.
Assist with preparation of budgets, outgoings recoveries
Assist with monthly report preparation
Issue purchase orders and set up contracts in Property Management systems
Monitor and actively pursue rental arrears
Assist in Rent Review process (Fixed and CPI)
Coding of creditor Tax Invoices
Assistance with Tenant Account Queries
Assist with production of Tenant Tax Invoices and Reconciliations across portfolio.
Liaise with contractors, tenants, owners as required to assist the Property Manager & Operations Manager in delivering management services.
Co-ordinate Contractor Inductions and Site Access
Co-ordinate Tenant Work Requests and Maintenance Tasks through Prism
Maintenance Contract Administration
Co-ordinate, Set Agendas and Minute Monthly Tenant Meetings
General Administration, filing and assistance as required.
This is an entry level role which will suit someone looking to get started in facilities management and start their career with JLL.
What can you expect from us?
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.