Admin Officer

1 week ago

Maitland, Australia Sulzer Full time

Services_INMEC-E693

Admin Officer - 0 % - Maitland NSW, Australia

**Be part of a global leader in rotating equipment services**

Sulzer is a world-class leader in providing maintenance, repairs, and overhauls for rotating equipment—regardless of the original manufacturer. Our **Maitland Service Centre** delivers expert solutions for **steam turbines, pumps, and electro-mechanical equipment** used in power generation, petrochemical, mining, and heavy manufacturing industries.

With a legacy of innovation since 1834 and a global network of **180 service centres**, we take pride in delivering excellence, performance, and reliability to our customers. Now, we’re looking for an **Admin Officer** to help drive efficiency and keep our Maitland operations running smoothly.

**What’s in it for you?**

✔ **Career Growth** - Ongoing development opportunities in a global organisation
✔ **Competitive Pay** - Annual salary reviews to recognise your contribution
✔ **Work-Life Balance** - On-site parking and well-being initiatives to keep you at your best
✔ **Recognition & Rewards** - Celebrate success with gift cards, monthly BBQs, and other rewards
✔ **Supportive Culture** - Join a team that values excellence, innovation, and its people

**What you’ll be doing**:
Maintaining and updating electronic databases, including **finance and job costing systems**
Managing **purchase orders (POs)** in Dynamics ERP, tracking status, and allocating them to jobs
Preparing and reconciling **creditor invoices** for approval and entry into ERP
Following up on **outstanding debtors** as requested by the Works Manager
Supporting **job booking, cost administration, and document compilation** for projects
Handling **correspondence, filing, archiving, photocopying, and laminating** as required
Acting as the first point of contact for **incoming calls and visitor reception**
Managing **stationery supplies and office inventory**

**What you’ll bring to the role**:
✔ **4-5 years of experience** in a similar administrative role
✔ Experience working with **ERP systems** and managing databases
✔ Strong **organisation and communication skills** - both written and verbal
✔ High attention to detail and ability to **manage multiple tasks efficiently

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